Find The RightJob.
Administrative Coordinator
Position Details
Position Information
Recruitment/Posting Title
Administrative Coordinator
Job Category
URA-AFT Administrative
Department
Research Finance and Admin.
Overview
The Office for Research’s mission is to support the research, scholarship, and creative endeavors of all Rutgers faculty. The Office accomplishes its mission by convening with academic and research leaders, providing integrated, user-focused resources, services, and tools, and partnering with faculty.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Office for Research. The position reports to the Vice President of Research Administration and the RA executive leadership team.
Among the key duties of the position are the following:
- Serves as a critical support position for the department.
- Supports the confidential administrative needs of the Vice President, Assistant VPs and Executive Directors in Research Administration.
- Plan and coordinates the department’s events and provides office administration including extensive calendaring, drafting of correspondence and travel arrangements.
- Works with a keen focus on detail, excellent organization and coordination skills and an ownership mindset.
- Maintains effective knowledge of all relevant resources and services available within the university.
- Acts as liaison and maintains collaborative relationships with Rutgers central administration, university staff and administrators.
- Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit.
- Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
- Performs other duties as assigned.
FLSA
Nonexempt
Grade
04
Salary Details
Minimum Salary
59893.480
Mid Range Salary
73909.480
Maximum Salary
87925.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Day
Work Arrangement
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree or an equivalent combination of education and/or experience.
- At least two (2) years of experience in administrative or executive support.
Certifications/Licenses
- A valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities
- Ability to be a self-starter, detail-and solutions-oriented, an effective communicator both in writing and verbally and to possess excellent organization skills.
- Experience handling multiple competing priorities with competing deadlines in a fast-paced environment.
- Working knowledge Microsoft Outlook and the Microsoft Office suite of applications (Word, Excel, PowerPoint).
Preferred Qualifications
- Experience with or knowledge of Rutgers’ internal structure, policies and procedures.
Equipment Utilized
- Microsoft Office (Outlook, Word, Excel, PowerPoint).
Physical Demands and Work Environment
- Must be willing and able to lift up to 25 lbs.
- May be required to shift schedule to accommodate events.
Special Conditions
- Clean Driving Record.
Posting Details
Posting Number
26ST0404
Posting Open Date
03/11/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Off Campus
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor’s degree or an equivalent combination of education and/or experience?
- Yes
- No
- * Do you have at least two (2) years of experience in administrative or executive support?
- Yes
- No
- * Are you currently a member of URA-AFT?
- Yes
- No
Applicant Documents
Required DocumentsOptional Documents
- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)
Similar jobs
Onsite Administrative Assistant (Not Remote)
Associa
Saint Petersburg, United States
2 days ago
Office Administrator
Elevate First Business Pvt. Ltd.
Dubai, United Arab Emirates
2 days ago
Office Administrator
Align Staffing Solutions
Dubai, United Arab Emirates
2 days ago
Service Coordinator/ Administrator
Ontario Refrigeration Service, Inc.
Ontario, United States
11 days ago
Senior Administrative Assistant
BOK Financial
Oklahoma City, United States
11 days ago
Registered Nurse - Clinical Informatics and Bar Code Medication Administration Coordinator
US Department of Veterans Affairs
Fargo, United States
11 days ago
Personal Executive Assistant
Smart Services
Utica, United States
11 days ago
© 2026 Qureos. All rights reserved.