Administrative Coordinator II

Job Title

Agency

East Texas A&M University

Department

VP Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

Use the Upload button to add each document.
You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
Incomplete or improperly submitted applications may be excluded from consideration.
Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

Cover Letter
Resume/CV
Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at

HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Administrative Coordinator II position is responsible for providing administrative support and assisting with projects as assigned by the Chief of Staff for Academic Affairs. This position provides administrative support to senior leadership within the office as needed. This includes maintains high-level interaction within the campus community and assist with confidential and critical academic and/or administrative matters.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

Composes and prepares correspondence, memos, reports, promotional materials, spreadsheets, and presentations.
Serves as receptionist, schedules appointments, makes purchases, processes payments including travel reimbursements.
Makes and coordinates travel arrangements and prepares itineraries as requested.
Plans and coordinates meetings, workshops, conferences and other events. May provide onsite support at events.
Maintains records, office supplies, key control, and inventory of office equipment, and key.
Maintains an accurate faculty roster in the appropriate database.
Provides support to ensure faculty credentialing and updates are maintained and documented in the appropriate software system for accreditation compliance.
Maintains fiscal, administrative and academic records, including faculty and staff contact information.
Assist with tracking department expenditures and account balances.
Maintains fiscal, administrative and academic records including sensitive and confidential information. (i.e. faculty appointment letters, probationary reviews, and promotions.
Assist academic departments with completion of forms required by Human Resources in the hiring process.
Provides overview and approval of the faculty credentialing forms for the hiring of new faculty. Seeks guidance as appropriate from the IE director.
Participates in the review process for IE Results and Plans.
Recommends improvements to administrative processes within IE and IR units.
Responsible for the transfer of faculty files (including faculty adjuncts) to the appropriate database which serves as a source for the faculty roster including the faculty credentialing inventory forms.
Other duties as assigned.

MINIMUM REQUIREMENTS:

Education: Bachelor’s degree or equivalent combination of education and experience.

Experience / Knowledge / Skills: Three years of work experience. Demonstrated experience with word processing, spreadsheet, database and presentation applications (specifically Microsoft Office). Demonstrated experience with maintaining records, data entry, and interpreting and preparing reports.

Ability to: Ability to manage and effectively complete job assignments when subject to heavy workloads. Ability to work with sensitive information and maintain confidentiality.

Licensing/Professional Certifications: None
Physical Requirements: None
Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Experience in understanding compliance with procedures and policies.
Experience using data systems.

SUPERVISION OF OTHERS:

None

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

Employee tuition assistance
for master’s and doctoral programs.
Comprehensive benefits
package including health, dental, vision, life, and long-term disability insurance.
ETAMU contributes to employee health and basic life insurance premiums.
12-15 days of
annual paid holidays
, plus up to eight hours of paid sick leave and vacation each month.
Automatic enrollment in the
Teacher Retirement System of Texas (TRS),
with optional additional retirement plans (ORP).
Physical wellness program
and wellness release time for eligible employees.

Career Growth & Development:

Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
Over 140 degree programs, including nationally ranked online and graduate options.
First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

Facebook
,
Twitter
,
Instagram
,
YouTube
,
LinkedIn
, and
ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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