Administrative Executive

Administrative Executive – Post-Sales (Exclusive Projects)

Dubai, UAE

Client Relations – Exclusive Projects

Role Overview

We are seeking a highly organized and detail-driven Administrative Executive to support the post-sale process of exclusive real estate projects in Dubai. The ideal candidate will demonstrate exceptional attention to detail , ensuring accuracy in client documentation, payment tracking, and contract management. This role requires precision, professionalism, and strong communication skills to deliver a seamless client experience.

Key Responsibilities

• Collect, verify, and meticulously organize all required client documentation for post-sale processes.

• Prepare and complete booking forms, agreements, and contractual paperwork with the highest level of accuracy.

• Coordinate with clients to obtain signatures on contracts, addendums, and other required documents.

• Monitor installment schedules and follow up with clients regarding upcoming payments in a timely manner.

• Maintain detailed and well-structured records of client communications, payments, and documentation in internal systems.

• Liaise with developers, legal teams, and third parties to ensure compliance and smooth transfer procedures.

• Track project-specific milestones and ensure clients are updated on relevant timelines.

• Support the Post-Sales team with reporting, trackers, and resolution of client queries.

Qualifications & Skills

• Exceptional attention to detail – this is the most critical requirement for success in this role.

• Excellent organizational and time management skills.

• Minimum 2 years’ experience in administration, client relations, or real estate post-sales support.

• Real estate experience is a must.

• Strong written and verbal communication in English and Arabic

• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM systems is an advantage.

• Ability to handle confidential information with professionalism and discretion.

• Client-focused mindset with the ability to manage multiple priorities under tight deadlines.