Administrative Executive

Role Purpose:

The Administrative Executive will oversee and coordinate all administrative activities to ensure the smooth functioning of the office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. With 5+ years of proven experience, the Administrative Executive will also contribute to process improvement, vendor management, and executive support.

Key Responsibilities:

Office Administration

• Manage day-to-day office operations, supplies, and facilities to maintain a professional working environment
• Oversee office maintenance, repairs, and vendor services
• Ensure compliance with health, safety, and company policies

Executive & Departmental Support

• Provide administrative support to senior management, including scheduling, correspondence, and travel arrangements
• Coordinate meetings, prepare agendas, and record minutes
• Handle confidential information with discretion

Document & Records Management

• Maintain organized filing systems (physical and digital)
• Prepare, proofread, and manage official documents, reports, and presentations
• Support HR and Finance teams with documentation and administrative processes

Vendor & Procurement Management

• Liaise with suppliers and service providers, negotiate contracts, and ensure timely payments
• Monitor office expenses, prepare cost reports, and support budget control

People & Communication

• Act as a point of contact for internal and external stakeholders
• Support onboarding of new employees with required tools, IDs, and facilities
• Assist in organizing corporate events, training sessions, and employee engagement activities

Qualifications & Requirements

• Bachelor’s degree in business administration, Management, or a related field
• 5+ years of experience in administration, office management, or executive assistance
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); ERP knowledge is a plus
• Strong communication and interpersonal skills
• Excellent time management, problem-solving, and multitasking abilities
• Ability to work independently and manage sensitive information
• High level of professionalism, integrity, and organizational awareness