Administrative Executive

We are seeking a highly organized and proactive Administrative Executive to support sales, marketing, and management operations. The role involves working with leads, managing CRM systems, coordinating communications, and providing executive-level administrative support, including meeting coordination and calendar management. This position is essential for maintaining structured workflows, clear communication, and efficient day-to-day operations.

Key Responsibilities

Lead & CRM Management

• Receive, register, and manage incoming leads from multiple channels (website, email, WhatsApp, campaigns, brokers, etc.)
• Accurately enter, update, and maintain lead data in the CRM system
• Monitor follow-ups, reminders, and lead progress to ensure no inquiries are missed
• Prepare basic lead and activity reports when required

Client & Communication Support

• Communicate with potential clients in a professional and timely manner via email, phone, and messaging platforms
• Coordinate follow-ups, document sharing, and appointment scheduling
• Act as a communication bridge between clients, sales, marketing, and management teams
• Ensure consistent and accurate information is shared with leads

Meetings, Calendar & Coordination

• Coordinate and schedule internal and external meetings
• Manage and maintain the co-founder’s calendar, including meeting planning, reminders, and priority management
• Prepare meeting agendas when required
• Attend meetings and record meeting minutes, action points, and follow-ups
• Distribute meeting minutes and track execution of agreed actions
• Coordinate office meetings and ensure all participants are properly informed and prepared

Administrative & Operational Support

• Maintain organized records, databases, and digital folders
• Support preparation of presentations, reports, and internal documentation
• Assist with internal coordination between departments
• Handle general administrative and operational tasks related to client and office management

Requirements & Qualifications

• Previous experience in an administrative, executive assistant, sales support, or CRM-related role
• Experience working with CRM systems (HubSpot or similar)
• Strong written and verbal communication skills in English (additional languages are a plus)
• Excellent organizational and time-management skills
• Proactive, detail-oriented, and able to multitask in a fast-paced environment
• Proficiency in MS Office / Google Workspace

What We Offer

• Exposure to senior management and strategic decision-making
• Opportunity to work on high-profile real estate and luxury development projects
• International and professional working environment
• Competitive salary based on experience and performance

Job Type: Full-time

Pay: AED5,500.00 - AED7,000.00 per month