Administrative Executive Assistant

Position Overview
STARBASE ROBINS is seeking a highly organized, detail-oriented Administrative Executive Assistant to support the Executive Director and overall program operations. This is not a traditional administrative role. it is a critical leadership support position that serves as the operational backbone of the organization.

The ideal candidate will function as a strategic partner to the Executive Director, ensuring organizational efficiency, fiscal accountability, and seamless day-to-day operations. This individual must be exceptionally strong in bookkeeping, highly organized, and capable of managing multiple priorities while supporting a dynamic STEM education team.

Key Responsibilities

• Provide direct executive level support to the Executive Director, including scheduling, coordination, and organizational management
• Maintain accurate and up-to-date financial records; manage internal bookkeeping processes
• Serve as a secondary layer of financial oversight by reviewing and cross-checking accounting processes managed through the Museum of Aviation Foundation
• Assist in budget development, tracking, and financial reporting
• Support procurement processes, including purchasing supplies, equipment, and program resources
• Coordinate administrative operations to ensure efficiency across all program areas
• Work collaboratively with instructional and support staff to meet organizational needs
• Maintain organized records, files, and documentation systems (digital and physical)
• Anticipate operational needs and proactively address challenges
• Support compliance with organizational, federal, and programmatic requirements

Qualifications

• Strong bookkeeping and financial management experience (required)
• Demonstrated ability to manage budgets, expenses, and financial tracking systems
• Exceptional organizational skills and attention to detail
• Proven ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Strong interpersonal skills with the ability to work effectively across a team
• Proficiency in Microsoft Office Suite (Excel required); experience with accounting software preferred
• Experience in administrative support, executive assistance, or operations management
• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred (or equivalent experience)

Preferred Attributes

The ideal candidate operates with a strong sense of ownership and accountability. They are proactive, solutions-oriented, and bring a thoughtful, risk-aware mindset to their work, someone who naturally anticipates challenges and helps the organization stay on track. This individual should be comfortable serving as a trusted advisor to leadership while also supporting the broader team.

Why Join STARBASE ROBINS?

STARBASE ROBINS is a nationally recognized STEM education program serving students across Middle Georgia. This role offers the opportunity to be part of a mission-driven organization that impacts the next generation of STEM leaders while working in a collaborative and purpose-focused environment.

How to Apply

Interested candidates should submit a resume and a brief cover letter outlining relevant experience and interest in the position.

Pay: $49,000.00 - $51,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance

Work Location: In person