Administrative Manager

Job Title: Admin Manager

Department: Administration

Notice Period: Immediate

Overview

The Admin Manager will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.

Key Responsibilities

• Office Management & Administration
• Oversee daily office operations to ensure a well-organized and efficient work environment.
• Manage office facilities, utilities, supplies, and vendor relationships.
• Implement and maintain effective administrative policies and procedures.
• Ensure all licenses, permits, and legal documents are up to date.

• HR & Employee Support (Coordination Role)
• Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
• Support employee engagement initiatives and address administrative-related staff concerns.
• Manage employee records, attendance, and leave documentation.

• Compliance & Government Relations (GRO)
• Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
• Ensure full compliance with Saudi regulations and corporate governance standards.
• Manage relationships with external legal and governmental bodies.

• Budgeting & Cost Control
• Prepare and manage the administration department's budget.
• Monitor costs related to office operations, procurement, and facilities management.
• Identify cost-saving opportunities without compromising operational efficiency.
• Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
• Foster a culture of teamwork, accountability, and continuous improvement.
• Act as a bridge between employees and senior management for administrative issues.

Qualifications

• Education: Bachelor's degree in Business Administration, Management, or a related field (Master's preferred).
• Experience: Minimum 7-10 years of experience in administration, including at least 3 years in a managerial role in Saudi Arabia.
• Languages: Proficiency in English - required. Mandarin Chinese - an added advantage.
• Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
• Excellent leadership, problem-solving, and decision-making skills.
• Proficiency in MS Office Suite and ERP systems.
• Strong organizational and planning skills.
• Effective communication and negotiation abilities.
• Attention to detail with a focus on compliance.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.

Seniorities & Employment

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and Management
• Industries: Machinery Manufacturing and Industrial Machinery Manufacturing