Administrative Manager

Job Responsibility:

• Plan and schedule meetings and appointments for the Head of Business Banking to ensure balance in time spent.
• Make all necessary arrangements for holding of department’s meetings/conferences and other events in a time and cost effective way.
• Make travel arrangements, including booking itineraries/venues/hotels in a most time and cost effective way.
• Provide a complete executive secretarial service (including drafting, finalizing replies etc.) to ensure that matters are dealt with appropriately and in a confidential manner.
• Manage the office of the Head of Business Banking (involving guiding visitors/callers, office décor, hospitality for VIPs etc.) to maintain and uphold the organizational image.
• Establish and maintain records and filing systems, replenish stationery and office supplies, office upkeep and arrange for the operation of equipment to ensure efficient and effective functioning of the department.
• Handling of Staff issues such as on boarding and new joiners related issues in coordination with HR.
• Identify and deal with, on behalf of the Head, delegated problems and issues that arise to facilitate smooth running and continuity of business.
• Deal effectively with internal and external interfaces (often involving top/senior people) to ensure proper follow-up, co-ordination and customer friendly image.
• Handle internal / external co-ordination with people in order to deal with standard problems and escalate others while ensuring customer friendly image.
• Collect and provide business and management reports/information in a timely way to facilitate management review and decision making.
• Prepare appropriate reports, returns, meetings minutes, and presentations in order to ensure most effective use of manager’s time.
• Review effectiveness of the departmental / administrative procedures / practices in order to recommend and implement improvements where need is identified.

Job Skills & Qualifications:

• Bachelor Graduate
• At least 2 - 4 years of relevant experience in similar job

What we offer you:

• Competitive salary package
• Strong emphasis on work-life balance and wellbeing across the bank
• World-class Learning & Development platform and career development
• Generous annual leave entitlement and Private Healthcare
• Preferential banking facilities for employees