Administrative Manager

Job Purpose:

Responsible for managing and streamlining the administrative functions. This includes overseeing office operations, the facilities of the company, workers camps, governmental liaison tasks, secretarial support, and management of the main archive.

Key Roles & Responsibilities:

• Supervise daily administrative operations to ensure efficiency and compliance with company policies.
• Oversee the procurement and management of office supplies, tools, and equipment.
• Implement and maintain efficient office systems, including documentation, filing, and communication protocols.
• Oversee the management and upkeep of labor camps, ensuring compliance with health, safety, and legal standards.
• Coordinate with maintenance teams to address facility issues promptly.
• Ensure proper allocation of accommodations and resolve grievances related to labor facilities.
• Handle communications with government agencies for permits, approvals, and compliance matters.
• Manage legal documentation related to licenses, and regulatory requirements.
• Ensure timely renewals of company and facility certifications.
• Oversee the maintenance and repair of labor camps.
• Supervise secretarial tasks, including scheduling meetings, managing correspondence, and preparing reports.
• Maintain and organize the company’s main archive, ensuring records are accurate, accessible, and secure.
• Prepare monthly administrative performance and expense reports for senior management.
• Maintain detailed records of maintenance schedules, labor camp operations, and governmental interactions.
• Perform any other related tasks required by the direct manager.

Education Qualification & Experience:

• Bachelor’s degree in Business Administration, Facility Management, or a related field.
• Minimum of 9 years of experience in Business Administration, Facility Management, with at least 3 years in a supervisory position.
• Facility Management: Knowledge of building maintenance, health, and safety regulations.
• Government Procedures: Familiarity with local laws, licensing, and regulatory compliance.
• Record-Keeping: Proficiency in maintaining and organizing archives and documentation.
• Administrative Software: Experience with ERP systems, MS Office Suite, and document management tools.
• Budget Management: Ability to manage administrative budgets and reduce operational costs.