Administrative Office Manager / Bookkeeper

Who We Are

Bridges Outreach has spent more than 35 years ending homelessness through street outreach and intensive case management — with a focus on health, housing, and independence. We build meaningful relationships with those experiencing homelessness and meet them where they are, addressing their most urgent needs. We are a growing organization on a mission that matters, and we’re looking for a dedicated team member to grow with us.

The Role

You’ll be the organizational hub that keeps our team running smoothly — fielding inquiries from donors, clients, and partners, managing the financial books, supporting our Board of Trustees, and ensuring day-to-day operations never skip a beat. We need someone who is detail-oriented, resourceful, dependable, and genuinely excited about being part of a mission-driven team.

What You’ll Be Doing

Office Administration

• Serve as the first point of contact — answering phones, managing email, and welcoming drop-in visitors and donors
• Order and track supplies across multiple offices; manage incoming and outgoing mail
• Maintain accurate, up-to-date organizational files and records

Bookkeeping & Finance

• Manage accounts payable and receivable, prepare bank deposits, and reconcile bank statements
• Reconcile fundraising revenue with the Development Department and track use of restricted grants
• Produce monthly, quarterly, and annual financial reports; analyze trends and flag opportunities for efficiency
• Prepare for and support the annual financial audit

Board Relations & Reporting

• Coordinate Board of Trustees meetings — build agendas, compile board packets, and take accurate minutes
• Maintain official governance records including bylaws, board rosters, committee lists, and terms
• Prepare onboarding materials for new trustees and coordinate orientation sessions
• Compile and package monthly department reports for the President

Vendor & IT Management

• Review vendor invoices for accuracy; solicit competitive bids and negotiate cost-effective rates
• Oversee the contracted IT specialist — manage the annual contract, negotiate pricing, and ensure smooth technology transitions for staff

Events Support

• Manage permits, licenses, and registrations for events
• Coordinate printing orders, event rentals, and supplies; provide on-site administrative support during events

What We’re Looking For

• Bachelor’s Degree required
• 5+ years of QuickBooks experience
• 5+ years of bookkeeping experience
• Proficiency in Excel, Word, and Gmail
• Excellent written and verbal communication skills
• Detail-oriented, resourceful self-starter who is comfortable figuring things out and taking initiative
• Management experience is a plus
• Ability to travel to local sites as needed

Schedule

This is an onsite, full-time position of 40+ hours per week, primarily Monday through Friday. Evening and weekend availability is required during organizational events.

Why Join Us

At Bridges Outreach, your work directly supports one of the most important missions there is — helping people find stability, health, and a place to call home. You’ll join a passionate, collaborative team that values initiative, reliability, and heart. If you’re looking for a role where your organizational skills and financial expertise make a real difference every day, we’d love to meet you.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person