Administrative Officer

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position OverviewThe Administrative Officer provides comprehensive administrative and operational support to the Capital Markets team, ensuring efficient execution of transactions, client services, and day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities
Transaction Support Assist with preparation and coordination of marketing materials, pitch books, and transaction documentation. Support due diligence processes by organizing data rooms, coordinating information requests, and maintaining document libraries. Schedule and coordinate client meetings, site visits, and transaction closing activities.

Client and Stakeholder Management Serve as primary point of contact for routine client inquiries and requests. Maintain current client contact databases and relationship management systems. Coordinate client entertainment and relationship-building activities. Support business development initiatives and proposal preparation.

Administrative Operations Manage complex calendars for senior team members, including travel arrangements and meeting coordination. Process expense reports, invoices, and other financial documentation. Maintain filing systems for both physical and electronic records. Prepare routine correspondence and internal communications.

Market Research and Analysis Support Assist with market research compilation and basic data analysis. Maintain property databases and market intelligence files. Support preparation of market reports and client presentations. Coordinate with research team on information requests and updates.

Required Qualifications
Education and Experience Bachelor's degree in Business Administration, Finance, Real Estate, or related field preferred. 2-4 years of administrative experience, preferably in commercial real estate, investment banking, or professional services. Experience with transaction support or client services preferred.

Technical Skills Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. Experience with CRM systems and database management. Familiarity with financial modeling software and real estate industry platforms preferred. Strong typing and data entry capabilities.

Core Competencies Exceptional organizational and time management skills with ability to prioritize multiple tasks. Strong written and verbal communication skills. High attention to detail and accuracy in document preparation. Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications
Experience with capital markets transactions or commercial real estate investments. Knowledge of financial markets and investment terminology. Previous exposure to client relationship management in professional services environment. Project coordination experience with cross-functional teams.

Work Environment
Fast-paced office environment with frequent deadline pressure. Occasional overtime required during active transaction periods. Professional interaction with clients, investors, and external partners. Team-oriented culture with emphasis on collaboration and client service excellence.

This position offers excellent exposure to capital markets operations and provides strong foundation for career advancement within commercial real estate finance and investment services.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.