Administrative Officer 2

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

The Administrative Officer 2 serves as a senior leader within the Division of Motor Vehicles (DMV), overseeing all administrative, financial, and operational support functions. This position is responsible for analyzing the division’s organizational structure and recommending improvements to increase efficiency, revising policies and procedures, and guiding strategic planning alongside the senior management team.

Key responsibilities include managing the division’s $65+ million budget and multiple fund sources, ensuring accurate revenue collection and reporting, and preparing and monitoring annual operating and capital budgets. The incumbent directs grant and contract administration, ensuring compliance with federal and state requirements, and oversees procurement, leases, and vendor relationships. They supervise fiscal and administrative staff, warehouse operations, and procurement functions, ensuring proper handling of assets, documents, and financial transactions.

In addition, the Administrative Officer 2 acts as the division’s expert in budgeting, personnel, procurement, labor relations, and HR actions, advising the Director and managers on staffing, classification, and labor issues. They anticipate financial and operational needs, provide accurate forecasting for decision-making, and ensure that all administrative processes align with DMV’s mission and statewide policies.

As part of DMV’s senior management team, this position plays a critical role in policy development, strategic planning, workforce management, and ensuring efficient, secure, and customer-focused operations across DMV offices, commission agents, and business partners statewide.

Our Organization, Mission, and Culture

The Division of Motor Vehicles is committed to providing faster, friendlier, exceptional customer service, and being more accessible than ever before. The core values that shape our culture are:

• Customer Service – a commitment to anticipating and effectively responding to the needs of diverse customers. The Motor Vehicle Manager must be customer service orientated by leading their team to find ways to get to “yes” for our external customers, as well as our internal government customers.
• Leadership – a commitment to demonstrating an outward mindset and empowering people to reach their potential. The Motor Vehicle Manager empowers their team of direct reports to reach their potential in a fast-paced environment by using motivational tactics that encourage others to work effectively as a team.
• Innovation – a commitment to applying new technologies and ideas to advance the organization. The Motor Vehicle Manager works with a variety of stakeholders to analyze existing processes and improve upon those processes by utilizing lean methodologies to find maximum efficiencies and modernization.
• Stewardship – a commitment to the responsible use of state resources. The Motor Vehicle Manager works closely with administrative staff and senior management to ensure DMV employees are responsible in the use of state resources, identifying areas of improvement and recommending changes to be fiscally responsible.
• Trust – a commitment to open and honest communication and ethical behavior. The Motor Vehicle Manager works closely with their team of direct reports and provides cross-departmental leadership to all DMV employees across the state. This open and honest communication is critical to the success of a fast-paced Division that experiences consistent change.
• Fun – a commitment to creating fun and passion in the workplace. The Motor Vehicle Manager will be relied upon to create a fun work environment and empower their team of direct reports to be passionate about the work that they do and create a workplace they love to come to each day.

The Benefits of Joining Our Team

Perks of working for the Administrative and Finance Services (AFS) Team? You would have the benefits of spending your days working at the University Center in midtown Anchorage surrounded by some of the best restaurants in town! Located 0.4 miles from the highest grossing independent pizza restaurant in the United States, The Moose’s Tooth, ensures that you will never go hungry! If you’re not a pizza person New Sagaya is across the street which houses some of the best soups & sandwiches in town! If you would prefer to spend your lunches enjoying the scenery and getting some steps in, Cuddy Family Midtown Park is 0.5 miles away and a great place to spend your lunchtime.

The Working Environment You Can Expect

The AFS team is a great group of individuals that care about numbers and enjoy a busy workflow. We work collaboratively to accomplish the goals and tasks assigned to our team. Here at the DMV we also work hard at having a positive atmosphere for our employees to flourish. The AFS teams is nestled in a quiet area of the University Center DMV, where you will have a private office that is easily accessible to the staff and the Admin Officer 1, as well as open access to other staff and senior management.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Additional Required Information

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

Kathy Wallace

Director

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year