Administrative Operations Assistant

Pareto Clinic – Jacksonville, FL
Full-Time | $15–$18.50 per hour (based on experience)

About Pareto Clinic

Pareto Clinic is a growing primary care organization committed to delivering exceptional healthcare in underserved — but never undeserving — communities.

We believe strong organizations are built on two things: great people and disciplined processes. Our mission is to improve healthcare one patient at a time while building systems that make excellence repeatable.

We are in an early-to-mid growth phase. That means energy, structure-building, and opportunity. If you enjoy helping build something meaningful — not just maintaining it — this may be the right role for you.

Position Overview

We are seeking an Administrative Operations Assistant to work directly with leadership and help bring organization, structure, and follow-through to a growing healthcare practice and related ventures.

This role is ideal for someone who:

• Is organized and punctual
• Enjoys creating order from complexity
• Can manage multiple projects at once
• Is comfortable learning new systems
• Wants exposure to leadership and operations

You will help support daily operations, onboarding coordination, internal organization, and special projects. This is a hands-on role with room to grow into higher-level executive support over time.

Key Responsibilities Administrative & Executive Support

• Manage scheduling and calendar coordination
• Track priorities, deadlines, and action items
• Prepare documents, summaries, and reports
• Support leadership with organization and follow-through

Onboarding & Staff Support (HR Coordination)

• Assist with new hire onboarding organization
• Maintain personnel documentation and training checklists
• Coordinate interview scheduling and communications
• Support internal policy and knowledge organization

Project & Process Support

• Assist with special projects across the organization
• Help document workflows and systems
• Organize shared files and internal resources
• Support new initiatives as the practice grows

Qualifications

Required:

• Strong organizational skills
• Dependable and punctual
• Clear written and verbal communication
• Comfortable with Microsoft Office (Outlook, Excel, Word)
• Willingness to learn new systems

Preferred but Not Required:

• Experience in healthcare or professional office settings
• Prior administrative or operations support experience
• Experience assisting with onboarding or HR coordination

We welcome:

• Candidates early in their careers who are eager to learn
• Experienced professionals looking to contribute meaningfully in a growth environment

Who Thrives Here

• Self-starters who do not wait to be told what to do
• People who value structure and discipline
• Individuals who take pride in details
• Those who want their work to matter
• Professionals who care about serving communities with dignity

Compensation & Growth

• $15–$18 per hour based on experience
• Performance-based growth opportunities
• Clear pathway toward expanded operational or executive support roles

Why This Role Matters

Healthcare transformation does not happen by accident. It happens when strong systems support strong clinicians serving strong communities.

If you want to help build something meaningful — and grow while doing it — we would be excited to meet you.

Job Types: Full-time, Part-time

Pay: $16.00 - $18.50 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person