Administrative Professional, Journeyman (PMSS

About the Role:

The Administrative Professional, Journeyman (PMSS) plays a critical role in ensuring the smooth and efficient operation of administrative functions within the organization. This position is responsible for managing a variety of clerical and administrative tasks that support project management and service systems. The role requires a detail-oriented individual who can handle complex scheduling, documentation, and communication duties to facilitate project workflows and stakeholder coordination. The successful candidate will serve as a key liaison between different departments, ensuring that information is accurately recorded and disseminated in a timely manner. Ultimately, this role contributes to the overall productivity and success of projects by maintaining organized and effective administrative support.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Minimum of 3 years of experience in an administrative or clerical role, preferably within project management or service systems environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Experience with Defense Travel System (DTS), BASICS II, Defense Information System for Security (DISS)

Preferred Qualifications:

• Experience with project management software such as Microsoft Project or Primavera.
• Familiarity with data entry and database management systems.
• Prior experience working in a government or large corporate environment.
• Certification in administrative support or project management (e.g., CAP, PMP) is a plus.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.

Responsibilities:

• Manage and maintain project documentation, including reports, schedules, and correspondence.
• Coordinate meetings, prepare agendas, and document minutes to ensure clear communication among project teams.
• Assist in tracking project progress and updating relevant databases and management systems.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating information flow.
• Support the preparation of presentations, proposals, and other project-related materials as needed.

Skills:

The required skills are utilized daily to organize and manage project documentation, ensuring accuracy and accessibility for all team members. Proficiency in Microsoft Office enables the candidate to create detailed reports, presentations, and correspondence that support project objectives. Strong communication skills facilitate effective interaction with diverse stakeholders, helping to clarify project requirements and resolve issues promptly. Organizational abilities are critical for managing schedules, coordinating meetings, and tracking project milestones to maintain workflow continuity. Preferred skills, such as familiarity with project management software, enhance the candidate’s capability to monitor project timelines and resource allocation, contributing to more efficient project execution.

The projected salary range for this position is $25-$27 an hour and is based on experience and contractual requirements. However, this is not a guarantee of salary.

Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.

For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com.

We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.

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