Administrative Secretary

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60067197

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden's Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The correspondence may be directed to offenders, staff, DAC management and/or the general public.

Knowledge Skills and Abilities/Management Preferences

Responsibilities of this position requires careful review of the content of work being completed to assure that it conforms with DAC guidelines. The position will process and act on confidential information directly to or from the Warden. The Administrative Specialist I will maintain the Warden's calendar to include recording action dates and scheduling of appointments. This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary. This position will process the Warden's mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager.

This position handles significant amounts of sensitive and confidential information concerning offenders, staff and other issues. This confidential information involves written and verbal communication generated by the Warden, which was received from other staff and external sources. This position helps to ensure all confidential information is identified and utilizes appropriate filing, typing, data entry, and communication skills to maintain confidentiality. Work in this area requires the position to maintain complete confidentiality when dealing with staff and offenders. Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved. This position has authority to work directly with members of the facility management team and section heads as the Warden's liaison. Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities. In addition, this position could be assigned to work other areas of the institution as needed.

Salary Range: $39,244-$68,679

Knowledge Skills and Abilities/Management Preferences

• Documented knowledge of clerical/secretarial skills
• Documented knowledge in the use of office machines
• Documented proficiency in Microsoft Office programs

This is a full-time position (40 hours per week) with State Benefits .

Note to Current State Employees :

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Rhonda Dale Newman

Email:

recruiters@dac.nc.gov