Administrative Services Coordinator, Faculty Programs - College of Law

JOB_REQUIREMENTS

Hires in

Not specified

Employment Type

Not specified

Company Location

Not specified

Salary

Not specified

The Administrative Services Coordinator, Faculty Programs provides coordination and administrative support to Law programs and adjunct faculty, and contributes to various academic support initiatives within the College of Law. Programs include but are not limited to Field Placement Programs and the Citizen Lawyer Program (35%), summer grants, and visiting scholars. This position is a member of an administrative support team utilizing a shared work model and is eligible for a hybrid work arrangement. This position helps organize and coordinate various programs, provides administrative support, and fosters a positive relationship with students, faculty, staff, and external partners. Responsibilities require the ability to plan, prioritize, and organize a varied workload; learn and use University and collegiate software, systems, and applications; exercise independent judgment, confidentiality, attention to detail, and accuracy; and demonstrate discretion and initiative to perform job duties both independently and as a team member

Job Duties and Tasks

Provide dedicated support to director of the Field Placement Program in the coordination and administration of the field placement program. Duties include, but are not limited to, maintaining accurate program descriptions, posting positions, assisting with student and employer application processes, facilitating student practice certifications, communicating program procedures to students and employers, maintaining website content, and collecting and maintaining evaluations of the program.
Provide dedicated support to director of the Citizen Lawyer Program in the coordination and administration of Pro Bono Projects and service recognition programs.
Support outreach relating to the Programs, including 1) seeking out new field placements with host organizations and potential pro bono project sponsor sites and 2) outreach to students seeking pro bono opportunities and field placements.
Gather information and support UICA requests for information regarding summer grants.
Liaise with Financial Aid to notify students of summer awards and associated requirements.
Monitor expenditures, accept payments, and reconcile accounts.
Work with directors to identify areas for programmatic improvement and actively contribute to the development of initiatives enriching student experiences.
Collaborate with HR in communicating policies effectively to adjuncts.
Maintain contact with adjunct faculty and provide information as appropriate throughout their teaching appointment.
Maintain strong relationships with employers involved in Field Placement and Citizen Lawyer programs, ensuring robust partner engagement.
Act as the primary point of contact for new adjuncts, providing consistent support and information.
Monitor program and shared email accounts, respond to requests, route tasks, and/or direct inquiries to appropriate staff or unit.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact joshua-gulick@uiowa.edu

Required Education:

Bachelor’s degree or equivalent combination of education and experience.

Experience Required:

Evidence of strong organizational and prioritization skills, accuracy, and attention to detail.
Excellent interpersonal, written, and verbal communication skills.
Highly organized and able to establish priorities.
Proven problem-solving skills, adaptability and flexibility, ability to multi-task, follow-through on assignments, and be highly responsive in a deadline-oriented environment.
Experience handling sensitive information and maintaining confidentiality.
Demonstrated ability to edit and coordinate various forms of precise correspondence/ communication with a high degree of accuracy.
A working knowledge and proficiency with one or more of the following: Microsoft Office Suite (or Word and Excel), Teams, Office365, SharePoint, Zoom, Adobe Acrobat, web-editing software; and/or demonstrated ability to learn emerging technology.
Demonstrated ability to maintain effective and respectful working relationships with the campus community to uphold a standard of cultural competency and respect for differences in identity and perspective.
Experience working in a team-based environment with minimal supervision.

Desirable Qualifications:

Experience with Qualtrics or other survey software.
Knowledge of University of Iowa policies and procedures.
Experience and evidence of project management skills.
Experience with graphic design programs such as Canva.
Experience working with law faculty, in a legal setting, or legal terminology.
Experience with 12Twenty or similar CRM software.
Experience developing and maintaining relationships with external stakeholders.

Required Application Materials
In order to be eligible for an interview, applicants must upload all of the following:

A current resume
A cover letter that clearly addresses how the applicant meets the listed position qualifications

Up to 5 professional references will be required at a later step in the recruitment process.

P&S job openings are posted for a minimum of 14 for calendar days. The search committee will begin reviewing applicants after this period until the position has been filled.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Benefits Highlights:

Regular salaried position. Pay Level 2B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.

About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.

Similar jobs