Administrative Specialist

Job Description:

City University Ajman is seeking a professional and detail-oriented Administrative Specialist to assist the Director in managing day-to-day operations and ensuring the smooth coordination of administrative, communication, and enrollment-related functions. The successful candidate will play a vital role in supporting the Director, maintaining efficient office systems, and fostering effective communication across departments, staff, and external stakeholders.

Responsibilities:

Administrative Support:

• Manage the Directors schedule, appointments, and meetings.
• Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.
• Prepare reports, presentations, and other documentation as requested.

Office Coordination:

• Maintain organized records and filing systems, including student and enrollment data.
• Monitor office supplies and coordinate procurement as needed.
• Ensure the smooth operation of office equipment and liaise with IT or maintenance teams for support.

Communication:

• Serve as the first point of contact for inquiries directed to the Director.
• Facilitate communication between the Director and other departments, staff, and external stakeholders.
• Assist in drafting announcements, memos, and internal updates.

Event and Meeting Support:

• Organize and coordinate enrollment-related events, workshops, and meetings.
• Take detailed meeting minutes and track action items for follow-up.
• Assist in logistical arrangements for conferences and presentations.

Data Management and Reporting:

• Assist in collecting, organizing, and analyzing enrollment data for reporting purposes.
• Maintain accurate and up-to-date student records in collaboration with the enrollment team.

Special Projects:

• Support the Director in managing special initiatives and projects related to enrollment and internationalization.
• Conduct research and provide recommendations on process improvements.
• Perform other related duties as required.

Qualifications:

• Bachelors degree in Business Administration, Management, or a related field.
• Proven experience in administrative or office coordination roles, preferably in an academic or enrollment environment.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in MS Office Suite and data management systems.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Professionalism, discretion, and commitment to supporting institutional goals.

About City University Ajman:

City University Ajman is a prestigious institution dedicated to academic excellence, research innovation, and community engagement. We offer a diverse range of programs and opportunities for students to excel in their chosen fields. Join us in shaping the future of education and higher learning.

Why should you join City University Ajman?

Step into a rewarding career at City University Ajman, an Equal Opportunity Employer dedicated to fostering an environment where you can excel professionally while maintaining a healthy work-life balance. Experience an amalgamation of positive workplace culture, medical support, dietary guidance, and health check-up campaigns. Enjoy generous annual leave for rejuvenation and quality time with loved ones, all within a collaborative and inclusive team. Engage in continuous learning through our training and development programs, and celebrate achievements at various employee events. As a token of gratitude, we offer an annual airfare allowance and a robust rewards and recognition program for your dedication. Join us at City University Ajman, where your career is not just a job but a fulfilling journey in a supportive and enriching work environment that promotes equal opportunities for all.

To apply for the Administrative Support Officer position at City University Ajman, upload your curriculum vitae (CV) to submit your application.