Administrative Specialist - UBA/Controller's Office

University Business Administrators | Controller's Office

• Applies basic professional knowledge of university procurement and accounts payable policies are adhered to while providing procurement and P-card support, including the processing of requisitions, purchase orders, P-card purchases, ePRFs, contract renewals, and management of office supply inventory. Serves as proxy on P-card purchases for Controller’s Office units.
• Applies basic professional knowledge of budgeting and reconciliation preparation to back up the Controller’s Office Assistant Director. Assists in oversight of the Controller’s Office Foundation funds with supervisory oversight and direction.
• Functions as the backup HR Departmental Representative for the Controller’s Office at a basic professional level. Monitors time entry and approvals, verifies bi-weekly payroll reports, and processes routine HR actions. Processes routine HR compliance-related forms and maintains departmental HR files.
• Assists as a backup in the onboarding of new employees at a basic professional level with supervisory oversight and direction. Provides orientation to new hires on departmental processes and procedures. Assists in the development of recruitment and hiring practices policies and procedures. Coordinates the routine review and update of position descriptions.
• Responsible for basic professional administrative support duties in the areas of customer service, purchasing, accounts payable, and general office administration of the Controller’s Office with supervisory oversight and direction.
• Coordinates scheduling appointments and space, events and training, archiving/destruction of records, department-wide memberships in professional organizations, travel arrangements, and processing of mail. Communicates routine university and departmental policies and deadlines.
• Ensures day-to-day support of Controller’s staff using basic professional knowledge of office administration.

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

The Controller’s Office offers career ladders for many of our positions which allow tenured employees promotional opportunities within their job. The successful candidate will be hired at the most appropriate level of the position, based on education and experience.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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Starting at $43,000; commensurate with education and experience.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an A&P position.

This position requires successful completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.