Administrative Support Assistant

Position Summary:

We are seeking a highly organized and proactive Administrative Support Assistant to join our team. This role blends front office support, administrative coordination, and executive-level assistance. The ideal candidate is detail-oriented, adaptable, and comfortable managing a variety of responsibilities in a fast-paced environment.

**College Students: Encouraged to apply (willing to work with school schedule)**

Key Responsibilities:

• Provide executive-level administrative support as requested
• Coordinate calendars, meeting schedules, and itineraries for leadership team
• Provide front desk coverage as needed, including lunch breaks and staff absences
• Support daily office operations, including organization, mail distribution, and supply management
• Manage office supply inventory and place weekly or biweekly orders
• Generate copies and materials for office staff
• Maintain and update internal lists (e.g., regime lists, rental management companies)
• Create and maintain digital logs for outsourced service calls and in-house maintenance projects
• Ensure all office forms are accurate, updated regularly, and professionally formatted
• Organize and maintain shared digital files for team access and review
• Communicate regularly with gate and patrol personnel regarding supply needs
• Coordinate scheduling of outsourced cleaning services and ensure quality standards are met
• Monitor and restock consumable items (consumables and other meeting supplies) based on office needs

Qualifications:

• Associate or bachelor's degree required (or currently in progress)

Preferred fields of study: Hospitality, English, Business Administration, or related areas

• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office or similar software
• Ability to work independently and handle confidential information with discretion
• Customer service or hospitality experience strongly preferred

Preferred Attributes:

• Detail-oriented with strong follow-through
• Professional and personable demeanor
• Ability to prioritize tasks and adapt to changing needs
• Comfortable supporting both operational and executive functions

Pay: From $23.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Ability to Commute:

• Hilton Head Island, SC 29928 (Required)

Work Location: In person