Administrative Support Specialist

Overview

Wichita Vision Institute is seeking a dependable, detail-oriented Administrative Support Specialist to join our growing team. This role provides essential support behind the scenes — helping keep patient records organized and office operations running smoothly. We are seeking a dynamic and detail-oriented Administrative Support Specialist to join our team. For the right candidate, there is opportunity for future growth into a more patient-facing Front Desk/Patient Coordinator role as responsibilities and skills develop.

Key Responsibilities

• Break down, organize, and scan patient charts
• Attach documents and files to patient accounts in our system
• Enter data accurately and maintain digital records
• Support general administrative tasks as needed
• Assist the front desk and clinical teams during busy periods
• Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Provide excellent customer support via phone or in person, addressing inquiries promptly and courteously

What We’re Looking For

✔ Strong attention to detail and accuracy
✔ Ability to stay organized in a fast-paced work environment
✔ Tech-comfortable — able to learn software and systems quickly
✔ Dependable, consistent, and proactive
✔ Professional demeanor and good communication skills

Previous medical office experience is a plus, but not required. We’re willing to train the right person who shows promise, reliability, and a willingness to grow.

Why Wichita Vision Institute?

• Stable, supportive workplace
• Clear opportunities for growth and development
• Regular hours — full-time schedule
• Meaningful work that keeps our practice efficient and patient-focused

Join us as an Administrative Support Specialist to be an integral part of our vibrant team! Your dedication will ensure our operations run seamlessly while providing top-tier service to clients and colleagues alike. We value energetic professionals who thrive on organization, communication, and making a positive impact every day.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person