Administrator, Procurement (Projects/FF&E)

Job Summary

As an Administrator, Procurement (Projects/FF&E) you will be responsible to maintain and action the day-to-day tasks of procurement, conducting duties in the assigned place of work and providing a courteous, professional, efficient and flexible service consistent with standards, policies & procedures to maximize efficiency, productivity and cost effectiveness of the purchasing section.

This position has the responsibility for:

Process Purchase Requisitions

• All the PRs raised in the system should be processed within the stipulated time frame.
• To coordinate & assist the respective User departments as regards to their day-to-day requirements.

Obtaining Quotes

• As per the specifications requested by the user department, quotes should be obtained from various suppliers to ensure goods & services are obtained at the best price prevailing in the market. The supplier should be chosen after a comparative study based on the price, quality, lead time etc.

Process Purchase Orders

• Ensure all approved purchase orders are properly & correctly dispatched via e-mail to the respective suppliers and then following up with the suppliers for the delivery status of the goods & services as per the PO dispatched. Also ensure, the supplier acknowledges the receipt of the PO.
• To ensure that the relevant details, samples and quotations from the vendors in order to execute the request from the stakeholders.
• To assist the junior colleagues in all areas of operation in the best possible manner. This position is required to be cognizant of market activities, the vendor community both domestically and globally.

Maintain Internal Customer Relationship

• Seeking feedback from the end users to ensure goods and services procured are as per hotel quality & standards and disseminating all the relevant information from the suppliers to help in the decision making towards choosing a particular vendor.

Vendor Development & Relationship Management

• Create successful alliances with the suppliers and build strong business relationships with them. Ensure supplier compliance on product quality, health & safety, legal as well as all other issues as per guidelines and direction from local government authorities.

Continuously strive for perfection

• Proactively requests for feedback from co-workers to enhance personal & team performance. Must be aware of the market conditions and the prevailing guidelines and direction from local government authorities.
• Work requires independent and professional judgment and is performed under the general direction of the Assistant Manager, Procurement. The primary goal is to focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity.

About You

Ideally, we’d like you to have a relevant bachelor’s Degree / Diploma from an accredited university preferably in Supply Chain; International Business or Business Administration with a minimum of 1 – 2 years’ experience within in a similar capacity. Sound knowledge of the procurement processes, exceptional communication skills, logical reasoning and analytical skills and sound understanding of risk assessments. Excellent Microsoft Office knowledge is required. You will have experience with word processing, spreadsheets, PowerPoint presentations, contract software, ERP, and e-Sourcing.

You will have to demonstrate multi-tasking skills with the ability to manage multiple projects simultaneously. In addition to this, you will have exceptional interpersonal and communication skills, and be able to interface effectively with all levels of management. In this role, you will have the natural ability to effectively influence through knowledge, relationship management, and trust.

A successful applicant must demonstrate a true passion for service delivery and have excellent communication skills, and ability to find solutions and think positively. Ability to assist, engage and follow through methodically with complaints and tasks. Having the ability to contribute and successfully deliver against a business strategy, we invite you to apply for this unique opportunity.