Admin/Management Assistant

Job Summary:

TAK Devs is seeking a highly organized and proactive Admin/Management Assistant to support daily administrative operations /support leadership, and ensure smooth office management. The ideal candidate will be responsible for supervising administrative activities, maintaining office discipline, managing inventory, coordinating with internal departments, and ensuring workplace efficiency aligned with company standards.

Key Responsibilities

Administrative Support

• Manage day-to-day office administrative tasks and ensure smooth operations.
• Maintain office records, documentation, and filing systems.
• Handle correspondence, emails, and internal communication.
• Coordinate meetings, appointments, and company events.
• Maintain inventory of office supplies and ensure timely procurement.

Office Supervision & Facility Management

• Supervise office support staff, including janitorial, maintenance, and security personnel.
• Ensure proper maintenance, cleanliness, and discipline of office premises.
• Monitor office equipment functionality and coordinate repairs and maintenance.
• Ensure compliance with company policies and administrative procedures.

IT & Operational Coordination

• Coordinate with the IT department for system, hardware, and software-related support.
• Monitor allocation and maintenance of company IT assets, including laptops, accessories, and devices.
• Maintain record of company assets and ensure accountability.
• Assist in the onboarding and offboarding process by coordinating administrative and IT arrangements.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or relevant field.
• 1–2 years of experience in administration or office supervision (Preferably in an IT or corporate environment).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office/Google Workspace (Docs, Sheets, Calendar).
• Ability to manage teams and handle operational challenges efficiently.

Key Skills

● Time Management & Scheduling – keeping leadership organized.

● Procurement & Vendor Negotiation – ensuring cost savings.

● Inventory Control – tracking, forecasting, and asset accountability.

● Event Coordination – planning an d executing smoothly.

● Confidential Handling – trusted with sensitive matters.

● Communication – professional interaction across all levels.

KPIs (Key Performance Indicators)

• Procurement Efficiency – % cost savings from negotiated purchases.
• Inventory Accuracy – variance between physical stock and records
• Scheduling Accuracy – timely and error-free calendar management.
• Event Management Success – feedback score from internal events.
• Asset Utilization – % of assets properly tracked vs. total assets in use.
• Confidentiality & Discretion – zero incidents of information leakage.

Benefits:

• Competitive salary and benefits package.
• Bi-annual performance reviews with fast-track growth opportunities.
• Lunch + Snacks.
• EOBI retirement benefit
• Opportunities for professional development.
• Experienced Mentorship

Interested candidates are encouraged to send their resume and a cover letter outlining their relevant experience to hr@takdevs.com.

Job Type: Full-time

Pay: Rs40,000.00 - Rs50,000.00 per month

Ability to commute/relocate:

• Islamabad: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Admin Assistant: 1 year (Required)

Location:

• Islamabad (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person