Adminstrative Assistant

Administrative Secretary

Role Overview
Seeking a detail-oriented Administrative Secretary to support management through efficient documentation, coordination, and communication. The role includes handling petty cash, preparing quotations, managing client interactions, and organizing service-related activities. Strong organization, multitasking, and communication skills are essential.

Key Responsibilities

• Administrative Support: Schedule meetings, manage calendars, handle correspondence.
• Documentation: Prepare, organize, and maintain company records with proper filing systems.
• Client Communication: Serve as primary contact, handle inquiries, and maintain professional client relations.
• Quotations: Prepare accurate service quotations in line with company pricing and policies.
• Service Coordination: Arrange attendance, resources, and communication for service operations.
• Marketing Assistance: Support international and local marketing tasks; attend meetings as required.
• Travel & Logistics: Arrange itineraries, accommodation, and transportation for staff and visitors.
• Office Support: Assist with inventory, procurement, and equipment maintenance.
• Confidentiality: Handle sensitive information securely.
• Additional Duties: Perform other tasks assigned by management.

Skills & Qualifications

• High school diploma or equivalent; additional training is an advantage.
• Experience as a secretary or administrative assistant.
• Strong command of Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Strong organizational, time-management, and multitasking abilities.
• High attention to detail and accuracy.
• Strong interpersonal skills and teamwork capability.

Job Type: Full-time

Pay: From RO350.000 per month