AP Specialist

Title: Accounts Payable Specialist

Reports to: Controller

Status: Non-Exempt

Location: Central Florida

Position Summary:

The Accounts Payable Specialist will be responsible for full-cycle accounts payable from receipt of invoices through the processing and sending invoices to payment.

Job Description:

· On a daily basis:

o Record invoices in ERP system with details to the proper Company, Project, Purchase order, GL code, & department accurately

o Oversee Corporate and multiple intercompany accounts payable

o Monitor AP inbox, process invoices and take accountability for processing through completion

o Reconcile vendor statements to account for past due balances

o Match Invoices to Purchase Order (PO) and perform stock receipts

o Route all invoices for approval to the appropriate party via ERP system

o Post payments ERP system

o Track and apply applicable Sales/Use tax

o Apply landed costs, such as freight or sales tax to Inventory purchases

· Reconciliations:

On a month end basis:

o Reconcile Corporate Credit card to receipts and confirm GL code

o Review month end checklist to ensure all expenses are recorded monthly

· General Responsibilities

o Establish and maintain relationships with Vendors

o Answer all phone and email inquiries

o Process employee expense reports in accordance with company policy by verifying adequate backup and approvals

o Preserve confidentiality of company information

o Maintain documents and files electronically through ERP system

o Provide administrative support to accounting department

Job Qualifications:

· Bachelor’s Degree

· 4-5 years full-cycle AP experience preferred

· Knowledge of basic accounting principles

· Basic Excel spreadsheet skills required

· Proficiency in accounting software including GL, A/P, Fixed Assets, and purchasing/inventory modules preferred

· Experience with DDI system a plus

· Working knowledge of Word and Outlook

· Extremely detail oriented

· Excellent written, verbal and organization skills required

· Self-starter

· Ability to work independently and as part of a team

· Must be able to pass a criminal background check and drug test

· Must have a valid driver’s license and clean driving record

· Maintain solid working relationship with other departments (i.e. purchasing, receiving)

· Flexibility to work mandatory overtime to meet business needs.

· Bilingual – Mandarin or Cantonese a plus

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person