AP Staff Accountant

About Us: Job Summary:

Gaston Electrical

Job Title: AP Staff Accountant

Manager: Accounts Payable Supervisor

Classification: Non-Exempt

Hours: 7:30am – 4:30pm (40 hours)

Position Overview

The AP Staff Accountant is an entry-level accounting position reporting to the Accounts Payable Supervisor. This role is responsible for supporting the company’s accounts payable processes and assisting with month-end close procedures related to the general ledger. The position provides an excellent opportunity to gain experience in transactional accounting and financial reporting within a collaborative team environment.

Essential Duties & Responsibilities:

Include the following. Other duties will likely be assigned.

Accounts Payable Operations

• Process vendor invoices in the Spectrum ERP system with accuracy and efficiency
• Match invoices to purchase orders, receiving documentation, or other supporting documentation
• Assist with lien waiver preparation and collection of certificates of insurance as needed
• Participate in weekly payment processing and maintain organized AP records
• Communicate with vendors and internal staff to resolve discrepancies
• Manage credit card transaction reconciliation and supporting documentation
• Support additional AP-related tasks and projects as assigned by the AP Supervisor
• Backup Receptionist/AP Coordinator

Month-End and General Ledger Support

• Support account reconciliations and month-end closing procedures
• Prepare journal entries related to leases, fixed assets, and depreciation
• Help prepare standard and ad-hoc reports related to AP and purchasing activity
• Assist with annual fixed assets count and verification
• Provide documentation and support for internal and external audits

Qualifications:

Required

• Bachelor’s degree. Accounting, Finance or Business Administration.
• 0–2 years of relevant work experience (internships or part-time roles welcomed)
• Strong proficiency in Microsoft Excel and general Microsoft Office tools
• Excellent organizational skills and attention to detail
• Ability to work independently with guidance, and manage time effectively
• Professional written and verbal communication skills
• Strong analytical and problem-solving skills

Preferred

• Experience in construction or service industries is a plus.
• Experience using ERP systems (e.g., Spectrum) is a plus.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

Able to work at a computer (reading and keying) for extended periods of time.

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

No agencies please.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.