Archive Specialist

Job Responsibilities

• Create, organize, and maintain employee files in both physical and electronic formats according to the approved archiving system.
• File and maintain all employee-related documents such as employment contracts, appointment letters, performance evaluations, and official correspondence.
• Regularly update employee files by adding new documents and ensuring records are accurate and complete.
• Enter employee document data into the electronic archiving system or HR management system.
• Ensure all employee files comply with company documentation requirements and policies.
• Classify and arrange files systematically to allow easy retrieval when required.
• Retrieve and provide employee records to authorized personnel when requested.
• Maintain strict confidentiality of employee information and sensitive documents.
• Follow company policies related to document retention and secure disposal of outdated records.
• Prepare periodic reports regarding archived files and documentation status.
• Coordinate with the HR team to ensure proper documentation and record management.
• Support improvements in archiving procedures and document management processes.

Required Skills and Qualifications

• Proficiency in computer applications and electronic archiving systems.
• Fluent in Arabic and English (spoken and written).
• Strong organizational and documentation skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality of sensitive information.
• Ability to work efficiently within a team environment.

Job Type: Full-time

Pay: ﷼1,500.00 - ﷼3,000.00 per month

Education:

• Diploma (Preferred)

Language:

• Arabic (Required)

Work Location: In person