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Assessment-Recording-County Clerk Technician I/II (Change in Ownership+Recorder)

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

The Assessor-Recorder-County Clerk Department assesses value of taxable property; records and maintains documents for property ownership, births, deaths, and marriages; performs civil ceremonies; and processes marriage licenses, fictitious business names and other legal documents. Our department provides a great opportunity to pursue work that balances interaction with the public alongside problem-solving and highly detailed regulatory work.

ABOUT THE POSITION

Flex recruitment:

There are currently three (3) Full-Time, 3-Year Fixed Term Assessment-Recording-County Clerk Technician I/II vacancies, one (1) in the Change in Ownership (CIO) Division and two (2) in the Recorder Division. Candidates will be considered for the level for which they meet minimum qualifications.

Do you take pride in delivering exceptional customer service while ensuring accuracy and integrity in your work? This is an excellent opportunity for someone who values public service, enjoys detailed work, and finds fulfillment in helping others. If you are motivated by accuracy, collaboration, and making a difference in your community, we invite you to bring your skills and enthusiasm to the Marin County Assessor-Recorder-County Clerk’s office.

ABOUT YOU

Our Highly Qualified Candidate:

The ideal candidate will be a team-oriented professional who thrives in a fast-paced, public-facing environment. This position is responsible for recording, reviewing, and/or processing a variety of legal documents submitted by real estate industry professionals, attorneys, and members of the public, ensuring submissions meet established laws and filing requirements. Accuracy, organization, and a commitment to public service are crucial for success in these roles. The ideal candidate will demonstrate patience, empathy, reliability, and professionalism.

Our highly qualified candidate has:

Knowledge of: data entry systems, principles of customer service, grammar and punctuation.

Skill in: Providing a high level of customer service, effective communication (up, down, and across the organization), retrieve, and verify data, using discretion and tact when working with sensitive or confidential information

Ability to: Provide courteous, patient, and professional customer service in person, by phone and electronically, perform detailed clerical and administrative work with speed and accuracy, work independently and collaboratively as needed.

QUALIFICATIONS

Knowledge of:

Applicable codes, regulations, procedures and requirements.
Modern technology, systems, databases and software.
Standard office administrative practices and procedures, including cash handling and accounting.
Business correspondence and correct English usage.
Records management principles and practices.
Research methods and techniques.
Business mathematics and report production.

Ability to:

Use sound judgment in interpreting, explaining, reviewing and applying relevant laws, codes, regulations, forms, policies and procedures to people from a wide variety of backgrounds.
Read and interpret a variety of regulations and codes and issue legal documents.
Perform arithmetical calculations.
Utilize computer software applications to carry out assigned duties.
Establish effective working relationships with co-workers, other employees, and other governmental agencies.
Compose correspondence, reports and documents.
Meet critical deadlines.
Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.

MINIMUM QUALIFICATIONS

Assessment-Recording-County Clerk Technician I

Equivalent to graduation from high school and two years of full-time clerical or administrative support experience providing technical information to the public and assistance to professional staff; OR two or more years of post-secondary education. Experience in a field related to the work such as, but not limited to, property transfer process, recording, or legal document processing which has provided the required knowledge and skills is desirable.

Assessment-Recording-County Clerk Technician II

One year of experience processing legal recordable documents and/or tax assessment records at a level equivalent to the County's class of Assessment-Recording-County Clerk Technician I; OR graduation from high school and two years of full-time experience in a field related to the work such as, but not limited to, real estate appraisal, real estate sales or management, accounting or auditing, building cost estimating or inspection, building construction, title insurance, or experience in a regulatory or legal agency which has provided the required knowledge and skills.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Stephen Schoengarth, Human Resources Analyst, at 415-473-6946.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancies, and any future vacancies for fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage.

Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan: Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical: The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.