Assistant Coordinator

Job Purpose:

We are looking for a highly organized, detail-oriented, and proactive Executive Coordinator to provide dedicated support to our Director - Project Sales. This role is critical in ensuring the efficient functioning of the Executive Office through effective calendar management, communication handling, and administrative support.

Key Responsibilities:

• Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications, handling calls, emails, and inquiries professionally.
• Prepare and draft high-quality correspondence, reports, presentations, and meeting minutes.
• Maintain organized filing systems (both digital and physical) to ensure timely access to documents.
• Anticipate the needs of the Director and provide timely administrative support and solutions.
• Coordinate with internal departments and external stakeholders as required.
• Uphold confidentiality and discretion in all professional matters.

Required Education: Bachelor’s degree in Business Administration or a related field.

Required Experience: Minimum 2-3 years of proven experience as Executive Coordinator in a corporate setting.

Key Skills & Competencies

• Excellent verbal and written communication skills in English.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and a proactive approach to problem-solving.