Assistant, Male Hostel

Assistant, Male Hostel

Department: Male Hostel

Location: Aga Khan University, Karachi

Reports to: Coordinator

Introduction to the Aga Khan University:

Chartered in 1983, it is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, Aga Khan University (AKU) provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Key Responsibilities:

Serving to provide assistance to Manger University Residences/coordinator for an efficient functioning of on-campus and off-campus hostels and perform various indoor and outdoor tasks assigned.

The candidate will be responsible to:

• Provide assistance to Hostel Coordinators/Supervisors to ensure the smooth and efficient functioning of on-campus hostels.
• Assist in maintaining discipline within the hostel premises by ensuring that unauthorized persons do not enter or roam in the hostel, preventing any unhealthy or undesirable activities, and avoiding misuse of hostel facilities.
• Maintain the Hostel Coordinator’s office by answering telephone calls, providing information to visitors, informing hostellites about their visitors, and handling delivery of messages, posts, and parcels.
• Maintain close liaison and coordination with housekeeping, maintenance, and security staff of on-campus for smooth execution of daily activities and tasks.
• Conduct regular hostel rounds to monitor cleanliness of common rooms, washrooms, bathrooms, pantries, laundry areas, and the condition of furniture, fixtures, and equipment.
• Maintain updated records of linen and blankets, including receiving items from day scholars and guests, arranging cleaning, and issuing them to new students.
• Remain present in hostellites’ rooms during maintenance work to ensure tasks are completed satisfactorily.
• Coordinate closely with hostellites to address and resolve their concerns and issues in a timely manner.
• Supervise fumigation activities of all hostel rooms as per schedule.
• Assist in organizing stores, attics, extra furniture, and other hostel materials.
• Support in organizing various activities and functions for hostellites, including preparation and arrangement of off-campus supplies.
• Perform any other duties as assigned by hostel management from time to time.

Requirements:

EDUCATIONAL QUALIFICATIONS:

• Intermediate, preference will be given to undergraduate

RELEVANT EXPERIENCE:

• At least 2 years of working in a large organization.

KNOWLEDGE AND COMPETENCIES:

• Communication skills and Computer skills

Comprehensive employment reference checks will be conducted