Assistant Manager - Accounts & Finance

Job Description – Assistant Manager (Accounts)

Department: Finance & Accounts
Industry: F&B Services & Facility Management
Reporting To: Manager – Accounts / Finance Head

1. Job Overview:

The Assistant Manager – Accounts will be responsible for supervising day-to-day accounting operations, ensuring accuracy in financial transactions, maintaining compliance, supporting audits, and providing financial analysis to support the F&B and facility management operations. The role demands strong analytical skills, multi-site coordination, and a deep understanding of cost control in food service and facility management environments.

2. Key Responsibilities:A. Accounting & Financial Management

• Manage daily accounting activities including AP, AR, GL entries, and bank reconciliations.
• Ensure timely recording of vendor invoices, staff claims, and service-related expenses.
• Review site-wise petty cash, expense vouchers, OT sheets, and monthly statements.
• Oversee reconciliation of revenue from outlets, cafeteria sales, catering events, and facility services.
• Verify GRN, PO, and invoice matching as per company standards.
• Assist in preparing monthly P&L, balance sheet schedules, and MIS reports.

B. Costing & Budgeting

• Monitor food cost percentage, wastage, and consumption variance.
• Support preparation of annual budgets and forecasts for F&B and facility management sites.
• Verify site inventory reports, stock registers, and stock movement statements.
• Analyze deviations in budgets vs actuals and assist in cost control measures.

C. Compliance & Audit Support

• Ensure compliance with GST, TDS, PF/ESI, and other statutory requirements.
• Coordinate with internal and external auditors for timely audit completion.
• Maintain proper documentation for statutory and client audits.

D. Vendor & Client Coordination

• Coordinate with vendors for invoice clarification, payment status, and credit notes.
• Communicate with site managers for revenue updates, consumption reports, and billing data.
• Support the billing team in preparing and submitting client invoices on time.
• Resolve discrepancies in client-billing-related documents.

E. Team & Process Management

• Supervise junior accountants and site accounts executives.
• Ensure adherence to SOPs in accounting, billing, and inventory processes.
• Train site teams on documentation, consumption tracking, and cost control processes.

3. Required Skills & Competencies

• Strong knowledge of accounting principles and financial reporting.
• Proficiency in Tally ERP, MS Excel, and accounting software.
• Understanding of F&B costing, kitchen inventory, and facility management billing.
• Strong analytical and reconciliation skills.
• Ability to handle multi-site operations and tight timelines.
• Excellent communication and coordination skills.

4. Qualifications & Experience

• Education: B.Com / M.Com / MBA (Finance)
• Experience: 3–6 years in Accounts, preferably in F&B, catering, hospitality, or facility management sector.
• Experience in handling multi-location accounts is an added advantage.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person