Assistant Manager - Admin

Description

Responsible for the administrative operations, proactively manage day-to-day office operations, coordination between departments, transportation, and maintaining a safe and efficient work environment. The position requires strong organizational skills and the ability to manage multiple tasks effectively.

Office Administration:

• Oversee daily office operations to ensure efficiency and smooth workflow.
• Manage office supplies overall consumables items.
• Maintain housekeeping and orderliness of the office premises including cafeteria.
• Liaise with cross functional departments and provide necessary support in meeting and any events.
• Act as a point of contact for any urgent support.

Transportation Management:

• Manage daily pick-up and drop-off for female staff.
• Maintain staff transport and update them in case of changes in location or driver.
• Organize airport pick-ups and drop-offs for guests, visitors, consultants, donors, or dignitaries.
• Coordinate with internal departments to plan guest movement schedules.

Inventory Management:

• Maintain accurate records of office consumables items.
• Inventory checks and ensure proper placement.

Safety and Compliance:

• Ensure compliance with health and safety regulations and maintain standards for a safe working environment.
• Maintain record and implementation of checklist.

Team Leadership:

• Supervise junior staff, drivers and cleaners.
• Provide guidance, delegate tasks, and monitor performance.
• Submission of Overtime

Vendor Management:

• Maintain good relationships with vendors and ensure timely delivery of consumables.

Emergency Response:

• Support emergency preparedness and safety measures.

Required Skills

• Excellent leadership, communication, and interpersonal skills.
• Ability to prioritize tasks, manage multiple tasks simultaneously, and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel & Power Point).

Education

At least 5 years’ experience in the administrative role, managing large

Experience

Bachelor’s degree in Business Administration or a related field (preferred)

Job Type: Full-time

Application Question(s):

• What is your Current Salary?
• What is your Expected Salary?
• Are you willing to negotiate?

Work Location: In person