Assistant Manager / Deputy Manager – Accounts

Job Purpose

To manage accounting and financial operations of the organization and its projects, ensure compliance with statutory, donor, and regulatory requirements, and support transparent and accurate financial reporting for grants, programs, and audits.

Key Responsibilities

Accounting & Financial Management

• Maintain books of accounts as per accounting standards and NGO regulatory norms
• Manage project-wise and donor-wise accounting
• Ensure timely recording of receipts, payments, and journal entries
• Prepare monthly, quarterly, and annual financial statements
• Monitor bank accounts, cash balances, and fund utilization

Donor & Grant Management

• Track donor funds, grants, and utilization as per approved budgets
• Prepare donor-wise financial reports and utilization certificates (UCs)
• Ensure compliance with donor agreements and funding conditions
• Coordinate with program teams for budget monitoring and fund planning

Statutory & Regulatory Compliance

• Ensure compliance with NGO-related laws and regulations including:
• Income Tax Act (12A, 80G)
• FCRA (if applicable)
• GST (where applicable)
• TDS and other statutory deductions
• Prepare and file statutory returns and reports on time
• Coordinate with consultants and authorities for compliance matters

Audit & Controls

• Coordinate internal, statutory, donor, and FCRA audits
• Prepare audit schedules and provide necessary documentation
• Ensure compliance with internal control systems and financial policies
• Address audit observations and implement corrective actions

Budgeting & Financial Planning

• Assist in preparation of annual organizational and project budgets
• Monitor budget vs actuals and flag deviations
• Support management in financial forecasting and fund allocation
• Ensure cost control and optimal use of resources

MIS & Reporting

• Prepare MIS reports for management and board review
• Generate financial reports for donors, regulatory bodies, and internal stakeholders
• Ensure accuracy, transparency, and timeliness of reports

Team & Coordination

• Supervise junior accounts staff and provide guidance
• Coordinate with program, procurement, and HR teams
• Support finance head in strengthening financial systems and processes

Qualifications & Experience

• Bachelor’s degree in Commerce / Accounting / Finance
• CA (Inter) / CMA / MBA (Finance) preferred
• 5–8 years of relevant experience in NGO or development sector
• Experience handling donor audits and statutory audits
• Exposure to multi-project or multi-donor environments preferred

Job Type: Full-time

Work Location: In person