Assistant Manager – Procurement

Key Responsibilities

• Assist in planning and executing procurement activities for equipment, supplies, and services.
• Process purchase requisitions, prepare RFQs/RFPs, and obtain quotations in accordance with procurement policies.
• Evaluate quotations, prepare comparative statements, and support vendor selection.
• Coordinate with vendors for timely delivery and ensure quality and compliance with specifications.
• Maintain procurement records, contracts, purchase orders, and vendor databases.
• Support negotiation of prices, terms, and service-level agreements under guidance of the Manager.
• Ensure compliance with THF procurement policies, donor requirements, and audit standards.
• Coordinate with finance for invoice verification, payments, and budget alignment.
• Monitor stock levels in coordination with stores and recommend replenishment when required.
• Assist in procurement reporting, audits, and documentation.
• Perform any other procurement-related tasks assigned by management.

Required Skills & Competencies

• Strong understanding of procurement processes and documentation.
• Good negotiation, communication, and vendor management skills.
• Proficiency in MS Excel, Word, and ERP/procurement systems (if applicable).
• Attention to detail with strong record-keeping and analytical skills.
• Ability to manage multiple tasks and meet deadlines.
• High level of integrity and compliance orientation.

Qualification & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• 3–5 years of relevant experience in procurement or supply chain management.
• Experience in the non-profit or development sector will be an added advantage.

Job Type: Full-time

Work Location: In person