Assistant Manager School Facilities

Overview

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GEMS Royal Dubai School is a vibrant, premium British curriculum school, currently educating students from FS1 to Year 8. We are expanding to include a Nursery in January 2026 and Year 9 in September 2026, with a strategic growth plan leading to Year 13. Our diverse student body comprises over 850 students from more than 48 nationalities, and we are opening a new, purpose-built secondary campus in September 2026 to further enrich the world-class education we offer.

Job Purpose

The post holder will effectively manage the day-to-day maintenance of the School and staff housing, under direction and in coordination with the Manager, Schools Operations (MSO).

Key Responsibilities

• In conjunction with Manager, Schools Operation, develop a system for cleaning, repair and maintenance of school facilities, both during term time and over school holidays for major operations.
• Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the preventative maintenance schedule and that the water, sanitation and electrical systems are safe and meet relevant Ministry Regulations.
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed. Liaise with procurement team to consolidate all annual maintenance contracts and maintain the expected quality from all suppliers.
• In conjunction with the Manager, School Operations (MSO), coordinate and supervise, where appropriate, the allocation of work, and formulation of work schedules of ancillary employees and subcontractor personnel to ensure adequate coverage at all times.
• Supervise the day-to-day operations of the allocated staff accommodation facility ensuring residents' welfare is maintained at all times and that all legal, HSE and related policies are adhered to, thereby providing a safe and secure environment for the residents.
• Be on call for staff and campus emergencies.
• Receive all repair and maintenance requests from staff relating to the school building, staff housing and campus facilities in general. Prioritise and coordinate work schedules to a high level of efficiency and customer satisfaction.
• Coordinate the school's transportation requirements to ensure that all students and employees are transported to and from the school in a safe and effective manner. Supervise the STS school representative and transport foreman to ensure the provision of a high level of service to parents.
• Support the school admin team in improving adherence to GEMS school policies on procurement. Advise on disposal/condemnation of old/unused assets in a timely manner and in line with the assets disposal policy; encourage procurement automation and support implementing the system in GEMS at the earliest possible.
• Assist and coordinate through the School Operations Manager to ensure health, safety and hygiene mechanisms are effective and that authorities' health and safety guidelines are communicated to schools and followed.
• Implement all Emergency programs; ensure equipment is maintained, conduct inspections and drills, ensure compliance with codes and regulations, and train all employees to maintain a safe environment that protects company assets and personnel.
• Ensure GEMS policies, procedures and codes of conduct are followed at all times.
• Initiate effort beyond the typical workday where tasks require additional commitment.
• Attend staff meetings and serve on committees as required.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.
• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.

Skills

• A good standard of general education is required.
• Fluent English communication skills.
• Attention to detail with diligent follow up, and ability to execute in a timely manner.
• Skilled in multi-tasking and handling pressure.
• Capable of influencing people and networking with cultural sensitivity.
• Previous experience within an Education setting is an advantage.
• Previous experience in the Middle East is an advantage.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Education Administration Programs

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