Assistant Office Manager

Job Overview
We are seeking a highly organized and proactive assistant office manager to oversee daily operations and ensure the smooth functioning of our eye care office. The ideal candidate will possess a blend of administrative expertise, supervisory experience, and strong communication skills. This role involves managing front desk staff, answering and triaging phone calls, managing doctors schedules, assist in billing and posting of insurance payments. Join our team as an assistant office manager where your contributions will be valued, and your skills will help shape the success of our organization. We look forward to welcoming an enthusiastic individual who is ready to make a difference!

Duties

• Oversee daily office operations and ensure efficient workflow.
• Manage the schedule of 3 busy eye practitioners
• Supervise administrative staff and provide training & development opportunities.
• Handle vendor management, including building maintenance
• Assist in human resources tasks such as employee onboarding and professional development
• Organize filing systems and ensure proper documentation practices are followed.
• Provide front desk support, including managing multi-line phone systems and ensuring excellent phone etiquette.
• Collaborate with team members to enhance office productivity and morale.

Skills

• Proven experience in office management or similar administrative roles.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication skills for interacting with staff, vendors, and clients.
• Experience in supervising teams and fostering a collaborative work environment.
• Familiarity with medical office management is required
• Strong clerical skills including filing, data entry, and document preparation.
• Ability to manage schedules efficiently while adapting to changing priorities.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Ability to Commute:

• Berlin, CT 06037 (Preferred)

Ability to Relocate:

• Berlin, CT 06037: Relocate before starting work (Preferred)

Work Location: In person