Assistant Procurement Manager

KEY ACCOUNTABILITIES AND ACTIVITIES:

• Review approved purchase requisitions (PR) to ensure accuracy and compliance with requirements.
• Issue and communicate Requests for Quotations (RFQs) to suppliers promptly.
• Analyze supplier quotations and negotiate purchase order (PO) terms and conditions to achieve the best value.
• Generate and distribute purchase orders (PO) to suppliers while ensuring acknowledgment of receipt,
• Follow up with suppliers to ensure timely delivery and smooth payment processing.
• Perform additional procurement-related activities as needed to support business operations.
• Ensure all processes comply with company policies and procedures.
• Negotiate with vendors when necessary to reduce prices or improve lead times.
• Review quotation summaries thoroughly before presenting them to the Procurement Manager for evaluation and approval.
• Communicate order status updates to concerned/requesting departments, including estimated delivery dates.
• Monitor the status of orders continuously until shipping details are received from vendors.
• Conduct a needs analysis to ensure the development of a more effective departmental strategy.
• Follow all relevant policies, procedures, and processes for the daily work to be carried out in a controlled and consistent manner.
• Contribute to the identification of opportunities for continuous improvement of processes and practices to enhance effectiveness.
• Uphold a high-performance working environment and promote HS’s Values.

QUALIFICATIONS/REQUIREMENTS:

• 4-6 years of relevant experience
• Ability to negotiate favorable terms with suppliers, including pricing, lead times, and contract terms.
• Strong written and verbal communication for effective interaction with suppliers, stakeholders, and teams.
• Capability to identify and resolve procurement challenges efficiently.
• Problem solving
• Team Player
• Bachelor’s degree in a relevant field is required