Tender & Contract Analyst

Job Summary

The Tender & Contract Analyst is responsible for the procurement planning, development of requests for proposals, contract negotiations, awards, administration, termination and close-outs, also responsible for the preparation of tenders, and supports the tender management team for all RFQs (request of quotation) in compliance with the Purchasing Policies Manual/Delegation of Authority Matrix (NMC Corporate Office).

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patient served at the NMC Hospitals and Clinics.
• Performs market analysis to determine availability of the product.
• Develops solicitations, determining quantities, specific contract language and clauses, appropriate type of contract.
• Evaluating bids/ offers submitted, performs price analysis and evaluates reasonableness of prices offered.
• Planning and conducting negotiations on price, technical requirements, terms and conditions of the contract and recommending awards in accordance with delegated authority.
• Analyzes, evaluates, and develops contracting policies, procedures, guidance, and control for subordinate contracting activities within a department or agency.
• Performing developmental assignments in a centralized procurement activity.
• Procuring supplies or services primarily through formal advertising, or through limited use of negotiation techniques.
• Reviews requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents.
• Evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses.
• Conducts extensive negotiations before and/or contract award, negotiating with potential contractors.
• Administers complex contracts, including monitoring contractor's performance.
• Consistently look to source tenders through various avenues open to the industry.
• When tenders arrive, assess the type of tender, client and closing date of tender to determine prioritization of all tenders.
• Review and assess tenders ensuring all tender documents are received and are correct.
• Review tender documents by assessing scope, risks involved, tender complexity and provides feedback to the Tender/Contract Purchasing Supervisor.
• Compile letter of offers, tender schedules, programs and other items required by the tender.
• Once tender is completed, incorporate all relevant details, forward to Tender/Contract Purchasing Supervisor for review and approval prior to submission.
• Liaise with client on an ongoing basis to determine progress of tender.
• Compile relevant tender information into benchmark and estimated price.
• Ensures the establishment of a well coordinated vendor relationship and assist in fostering enhancement through honest and unselfish dealings with all business representatives.
• Becomes thoroughly cognizant of all procedures relating to purchasing activities and ensure compliance and submit recommendation for changes if required.
• Meets current objectives and positions the organization for future growth. Completes daily tasks and assignments and processes large volumes of work associated with the operation of the department.
• Builds positive relationships based on respect for others. Demonstrates a helpful positive attitude. Maintains effective communication with peers, staff and visitors.
• Meets and exceeds expectations of internal and external customers. All organizational and departmental standards regarding quality of performance are met. Demonstrates a strong commitment to confidentiality. Participates in quality improvement programs as directed.
• Performs other applicable tasks and duties assigned within the realm of the employee’s knowledge, skills and abilities.

Qualifications:

A minimum of:

Bachelor's Degree.

• 2 years' experience in procurement of Medical/Non-Medical supplies or related contracting experience.
• Competent working knowledge in computer systems
• Fluency in English so to be able to read manual/catalogue in both Arabic and English Languages.
• Able to translate between English and Arabic