Assistant Procurement Manager

Position Summary:

The Assistant Manager – Procurement will support the end-to-end procurement cycle of goods and services required for the long-term care facility. This role ensures timely availability of medical supplies, equipment, consumables, and non-clinical items while maintaining compliance with Bahraini regulations, healthcare standards, and organizational policies. The position requires strong vendor management, cost control, and coordination skills to ensure uninterrupted facility operations.

Key Responsibilities:

Procurement Operations

• Assist in developing and executing procurement plans aligned with facility requirements.
• Manage purchase requisitions, request for quotations (RFQs), purchase orders (POs), and contract documentation.
• Ensure procurement activities are cost-effective, transparent, and in line with internal policies.
• Track deliveries and resolve discrepancies related to orders, invoices, or quality issues.

Vendor & Contract Management

• Source and evaluate suppliers locally and internationally, ensuring best value and quality.
• Negotiate pricing, credit terms, and service-level agreements (SLAs).
• Maintain and update the approved vendor list, ensuring compliance with regulatory standards.
• Build and sustain strong supplier relationships to ensure consistent supply chain performance.

Inventory & Supply Chain Support

• Coordinate with the warehouse and clinical departments to monitor inventory levels of medical and non-medical supplies.
• Ensure critical items such as medicines, PPE, equipment, and consumables are stocked adequately.
• Support in implementing inventory control measures to reduce wastage and pilferage.

Compliance & Reporting

• Ensure all procurement activities comply with Bahraini regulations and healthcare standards.
• Support audits, inspections, and reporting related to procurement and supply chain.
• Prepare periodic procurement reports (spend analysis, supplier performance, cost savings, etc.).

Team & Process Improvement

• Supervise and guide junior procurement staff in day-to-day operations.
• Recommend improvements to procurement processes and policies for greater efficiency.
• Collaborate with finance, nursing, and operations departments to align purchasing with facility needs.

Qualifications & Experience:

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field (Master’s preferred).
• Professional certifications such as CIPS, CSCP, or equivalent are an advantage.
• Minimum 7-10 years’ procurement experience, with at least 2 years in a supervisory role; healthcare/Service Industry
• Knowledge of Bahraini procurement laws, healthcare sector regulations, and medical supply chain operations.