Assistant Project Manager

Program and Project Support

• Assist with all aspects of agency programs and projects to ensure compliance with technical requirements, schedule, and budget
• Support coordination of data quality initiatives across agency field offices
• Assist in leading interdisciplinary teams supporting operations and serve as interface with federal customers, subcontractors, and third parties
• Help develop, improve, and maintain the agency task tracker to ensure complete accountability of all tasks and current statuses
• Assist in the professional and technical development of fellow staff

Financial and Administrative Management

• Assist in controlling expenditures, report monthly actual performance, and create forecasts using Estimate to Complete (ETC) processes
• Support Senior Project Manager with administrative documentation for subcontractor execution, procurement, and finance activities
• Create and track purchase requisitions (PRs) for materials, software licenses, and subcontractors supporting DQI operations
• Assist in coordination and logistics of Contractor Acquired Property (CAP) and Government Furnished Equipment (GFE) for DQI mission activities

Stakeholder Coordination and Communication

• Coordinate and facilitate monthly teleconferences with agency field offices and their assigned data quality POCs
• Organize, schedule, and provide meeting notes/minutes for all calls and meetings, including action plans and follow-up
• Monitor, track, and coordinate responses to agency group mailbox incoming inquiries
• Serve as designated contractor POC/liaison facilitating outreach and inquiries among agency staff for error analysis

Reporting and Documentation

• Assist in generation and delivery of weekly status reports, contractor deliverables reporting (CDRLs), and program management review presentations (PMRs)
• Support production of finished documents including reports, broadcasts, taskings, white papers, audit forms, best practices, and accomplishment reporting
• Help create and maintain repository and templates for all agency-related products with proper branding and formatting
• Document clear instructions in Confluence for all agency processes and procedures

Training and Knowledge Management

• Support development and coordination of training materials and visualization for DHS systems of record
• Assist in training federal staff in agency processes and procedures
• Help organize training sessions for end-users on agency systems and create supporting documentation
• Support development of training materials to address identified data quality training gaps

Quality Assurance and Audit Support

• Assist in performing audits of agency Dashboards to ensure accuracy, format, completeness, and usability standards
• Support validation processes for titles, footnotes, data sources, and underlying data in agency systems
• Help leverage audit results to inform future agency priorities and areas of focus
• Assist in coordinating technical meetings between customers and subcontractors, recording actions and providing status updates

Education and Experience

• Bachelor's degree in business, technical, engineering, or related field, or equivalent work experience
• 10+ years of related experience with federal customers in a program, operations, or technical support role

Core Competencies

• Organizational skills, detail-oriented workstyle, and ability to communicate complex technical topics to federal customers, senior leadership, and interdisciplinary teams
• Strong customer management skills - ability to support management of complex technical programs that are milestone performance and financially driven
• Project coordination capabilities - able to work with customers to translate requirements into actionable scope and project plans
• Basic estimating skills - capable of working with subject matter experts to develop duration and cost estimates

Technical Skills

• Excellent computer skills with strong proficiency in Microsoft Office Suite (Teams/SharePoint, Word, Excel, PowerPoint, Outlook)
• Experience with Confluence or similar documentation platforms
• Familiarity with Deltek CostPoint or similar MRP/ERP software systems
• Strong data visualization and reporting skills
• Experience with project tracking and task management systems

Professional Skills

• Ability to readily adapt to changing priorities in a fast-paced, dynamic environment
• Strong self-starter requiring minimal supervision
• Ability to maintain discretion and confidentiality of sensitive law enforcement information
• Excellent written and verbal communication skills for federal stakeholder interaction

Security Requirements

• Ability to obtain and maintain appropriate federal security clearance
• Background investigation required
• Must be U.S. citizen

Specialized Experience

• Experience supporting federal homeland security initiatives and law enforcement clients, preferably DHS
• Experience with data quality management programs or similar technical operations
• Background in immigration enforcement or law enforcement data systems
• Experience coordinating training programs for federal personnel

Professional Development

• Project Management Professional (PMP) certification or equivalent
• Demonstrated experience successfully deploying project management best practices
• Experience developing and leading collaborative team environments in federal settings
• Experience with comprehensive risk management systems and best practices

Leadership Experience

• Experience coordinating cross-functional teams supporting federal government clients
• Experience facilitating stakeholder meetings and managing multiple concurrent projects
• Experience with federal acquisition regulatory processes
• Strong presentation and briefing skills for executive-level audiences

Work Environment

• Collaborative work environment with agency team and federal stakeholders
• Regular interaction with agency field offices, federal staff, and law enforcement personnel
• May require coordination of emergency taskings and after-hours support
• Occasional travel to federal facilities and field locations
• Remote work arrangements possible with regular in-person coordination requirements

Career Development