Assistant Project Manager

JOB SUMMARY

We are seeking a highly organized and proactive team member to support project operations and administrative functions within our organization. This role plays a key part in coordinating meetings, maintaining accurate project documentation, and ensuring effective communication across cross-functional teams. The ideal candidate is detail‑oriented, comfortable managing multiple priorities, and skilled at identifying opportunities to streamline workflows. Strong communication skills, sound judgment, and the ability to work both independently and collaboratively are essential for success in this position.

KEY RESPONSIBILITIES

· Coordinate meetings, prepare agendas, and document meeting notes

· Communicate with team members about project status

· Maintain project documentation, reports, and files

· Develop systems to track payments from vendor partners

· Ensure adherence to company policies, procedures, and project standards

• Perform administrative work, including developing and maintaining spreadsheets, presentations, and other documents
• Review and suggest improved workflows where appropriate.

To perform the job successfully, an individual should have the following competencies:

· Have good working knowledge of Microsoft Office 365 applications,

· Be able to find and develop systems to track payments

· Ability to identify and resolve problems,

· Respond promptly to client needs, and manage difficult client situations,

· Have excellent oral and written communication skills,

· Work independently and in a team setting,

· Have excellent time management and organizational skills,

· Ability to meet deadlines,

· Displays willingness to make decisions, and

· Exhibits sound and accurate judgment.

QUALIFICATIONS

• 1-3 years of experience in project coordination or project support role required. Additional experience with practice management in physician or dental offices preferred. Needs to be comfortable communicating with physicians and medical office staff.

COMPENSATION

This is a full-time, exempt position with an annual salary of $48,000 – $53,000, commensurate with experience and qualifications. Typical work schedule is Monday–Friday, 8:30 a.m. to 4:30 p.m. [AM1] There may be occasional meetings in the evening. This position is based in MedChi’s Baltimore office. This position is hybrid, with an expectation of occasional in-office work at the Baltimore office.

MedChi offers medical, dental, vision, HSA or flexible spending accounts with employer contribution, 401(k) plan with employer match and safe harbor, basic Life & LTD, paid leave, and free parking. All benefits and policies are subject to the terms and conditions outlined in the company’s employee handbook.

MedChi does not discriminate against any individuals on the basis of race, gender, color, age, national origin, gender, sexual orientation, marital status or physical disabilities, or any other characteristic protected by applicable federal, state or local law, ordinance or regulation.

Send a cover letter and resume to:

Barbara Fitzgerald

Executive Assistant & HR Coordinator

MedChi, The Maryland State Medical Society

Email to: bfitzgerald@medchi.org

Pay: $48,000.00 - $53,000.00 per year

Work Location: Hybrid remote in Baltimore, MD 21201