Assistant Proposals Specialist

About this opportunity

We are looking for ambitious and detail-oriented fresh graduates to join our team in a pivotal role that sits at the heart of our business development efforts. This position offers a unique opportunity to gain hands-on experience across a variety of functions, including proposal writing, strategic planning, client engagement, and cross-functional collaboration. As part of the business development team, you will play a critical role in shaping how we present our expertise and value to clients, while building a solid foundation in both technical and commercial aspects of the consultancy sector. This is a structured, fast-paced environment where your communication skills, analytical mindset, and creativity will be actively developed and put to use from day one.

Key Responsibilities

• Support the preparation of Pre-Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and technical and commercial proposals.
• Analyse and deconstruct Requests for Proposals (RFPs) and other client documents to ensure a clear understanding of project scope, objectives, deliverables, and compliance requirements.
• Coordinate and compile designated sections of bid content efficiently and within submission deadlines.
• Present proposal requirements and insights to technical leads to ensure clarity, responsibilities, and a unified approach throughout the proposal process.
• Edit and review technical input to ensure responses meet high-quality standards, accurately address client requirements, and adhere to submission guidelines.
• Contribute to the development of compelling, creative, and client-focused bid narratives and presentation materials.
• Ensure all submissions are properly formatted, visually appealing, and compliant with company branding standards.
• Create clear, structured answer templates to guide technical authors in developing their responses.
• Assist bid managers during storyboarding workshops to shape proposal strategy and content flow.
• Identify and suggest improvements to optimize bid processes and team efficiency.
• Monitor tender portals and alerts to support the proactive identification of business opportunities.
• Contribute to post-submission evaluations, including debriefs and lessons-learned reviews.
• Support internal reporting, including bid progress trackers, aftercare activities, and performance metrics.
• Maintain and update the bid store/library with updated collateral, templates, and reference materials.
• Assist in the implementation and rollout of new proposal tools, templates, and pitch systems.
• Assist with CRM data entry and reporting related to bids and client engagement activities.
• Support in championing the role of the bid team for ad-hoc queries and help promote the bid team’s role across the business.
• Engage with internal stakeholders to ensure that all new opportunities are promptly channeled through the bid team from the outset.

Qualifications

• Bachelor’s degree in Engineering, Business, Marketing, or a related field.
• 0-2 years of relevant experience, ideally in bid / proposal production or within the consulting, construction, real estate or property sectors.
• Strong communication skills across verbal, written, and visual formats.
• Excellent command of both English and Arabic (written and spoken) is essential.
• Strong organizational and project management abilities.
• Collaborative team player with a proactive mindset and positive attitude.
• Ability to demonstrate creative thinking and develop innovative ideas.
• High attention to detail, with the ability to manage multiple tasks and meet tight deadlines under pressure.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel), familiarity with Adobe InDesign and/or Canva is a strong advantage.

Experience You Will Gain as an Assistant Proposals Specialist

• Develop a strong foundation in commercial strategy, bid management, and client communication within the construction and consultancy industry.
• Support the coordination and preparation of EOIs, PQQs, and technical/commercial proposals across various project sectors.
• Learn to organize and assist in bid planning sessions and kick-off meetings involving multi-disciplinary teams.
• Build familiarity with procurement frameworks, submission requirements, and bidding terminology.
• Strengthen your ability to prioritize tasks, manage deadlines, and work under pressure in a dynamic, fast-paced environment.
• Gain exposure to internal collaboration tools, document control systems, and proposal quality standards.

About us

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 75 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work:

• Professionalism with personality
• Excellence with humility
Innovation with agility

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We’re an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.y