Assistant Purchasing Manager (Bahrain based experience - hotelier)

Duties and Responsibilities

· Coordinate the tasks and operations of departments under your supervision.

· Prepare and produce detailed financial reports as required in a timely fashion.

· Provide ongoing communication to all areas under your supervision regarding policies, programmes and procedures.

· Ensure all operating procedures are adhered to for areas under your supervision.

· Review and modify operating manuals for areas under your supervision as required.

· Responsible for ensuring the price quotation is up to date.

· Monitor vendor’s reliability and dependability and establishes contacts with prospective suppliers.

· Secure delivery of required market list items at reasonable prices and in keeping with hotel’s quality standards.

· Spot check market/grocery list. Any deviation from the established procedure should be brought to the attention of the Chef’s with regard to market conditions, product availability, and seasonality’s and price trends.

· Make periodical market surveys with Managers or outlets concerned.

· Check price quotations obtained for all items bought.

· Notify the Director of Finance of price increases greater than 10% and obtainappropriate approval before placing orders.

· Ensure Purchase Request logsare properly maintained.

· Distribute Purchase Request copies in a timely manner and maintain accurate and up to date files.

· Follow up on pending Purchase Requests.

· Handle emergency Purchase Requests.

· Supervise all Purchasing Staff / Clerks.

· Handle Daily Market Lists, Groceries, delicatessen, weekly beverage order, routine printing matter, bar and paper supplies.

· Prepare monthly food price comparisons.

· Review and sign Purchase Orders.

· Cross reference Purchase Orders to Purchase Requests and competitive bids before being forwarded to the Director of Finance for further approval.

· Pay particular attention to discrepancies between quoted and delivered price noted by the Receiving Clerk and obtains clarification from suppliers.

· Ensure that quotation Kardex Card is kept up to date.

· Keep abreast with new products, which is applicable in the Hotel.

· Ensure the quality of goods meet Hotel and brand standards.

· Ensure goods are received on time.

· Keep abreast with new products, which are applicable in the hotel.

· Review Purchase requisitions and Purchase Orders.

· Check competitive bids before forwarding to the Director of Finance.

· Ensure all Purchase Requisition and Purchase Orders are handled properly by subordinate.

· Coordinate with the user departments on status, concerns, and changes in their purchase requests.

· Ensure the best candidates fill vacancies by participating in the recruitment process of Supervisors and Line Employees as required.

· Assist in the constant review of the succession plan for areas under your supervision and identify potential candidates for Supervisor and Management positions.

· Conduct regular performance appraisals for Employees to assess employment eligibility during their probation period, and opportunities for development throughout their career with the Hotel and SBI.

· Identify training opportunities and ensure training objectives are met for areas under your supervision.

· Address issues with regard to Employee misconduct and disciplinary action as per HR procedures.

· Review payroll costs for areas under your supervision and make recommendations where appropriate.

· Attend and coordinate regular meetings including management and departmental meetings for areas under your supervision.

· Monitor the condition of facilities and make recommendations on maintenance repairs or renovations and refurbishments requiring capital expenditure budgets to ensure an updated look and feel for the Hotel.

· Maintain a complete understanding of the Employee Handbook and adhere to regulations contained therein.

· Maintain a complete understanding of the Hotel’s policy relating to fire, safety and health, and ensure all precautions are taken to safeguard against incidents for areas under your supervision.

· Perform other assignments to meet business needs as directed by your superiors.

Job Types: Full-time, Permanent, Contract