Assistant to Director

We are seeking a highly organized, proactive, and professional Female Executive Assistant to the Director/CEO to provide high-level administrative, operational, and strategic support. The role involves managing schedules, coordinating communications, handling confidential information, supporting decision-making processes, and ensuring smooth daily operations of the executive office.

The ideal candidate should possess excellent communication skills, strong multitasking abilities, discretion, and the capability to work in a fast-paced corporate environment.

✅ Key Responsibilities

• Manage Director/CEO’s calendar, appointments, meetings, and travel arrangements
• Prepare meeting agendas, presentations, reports, and minutes of meetings
• Act as the primary point of contact between the executive and internal/external stakeholders
• Screen calls, emails, and correspondence on behalf of the executive

Administrative Management

• Draft emails, letters, and official communications
• Maintain confidential files, records, and documentation
• Organize board meetings, executive meetings, and events
• Track tasks, deadlines, and follow-ups

Coordination & Communication

• Coordinate with departments for reports, updates, and action plans
• Follow up on assigned tasks and ensure timely completion
• Liaise with clients, partners, vendors, and senior management
• Handle sensitive information with strict confidentiality

Operational & Strategic Support

• Assist in preparing budgets, presentations, and business reports
• Support project coordination and special assignments
• Conduct research and compile data for decision-making
• Support policy implementation and process improvements

Office & Travel Management

• Manage domestic and international travel bookings
• Prepare itineraries and expense reports
• Ensure smooth daily office operations for executive office

✅ Required Qualifications

• Bachelor’s degree in Business Administration, Management, or related field
• 1+ years experience as Executive Assistant / Personal Assistant / Admin Support
• Experience supporting senior leadership (Director/CEO level preferred)

✅ Required Skills

• Excellent verbal & written communication skills
• Strong organizational and multitasking abilities
• Time management & prioritization skills
• Professional demeanor and confidentiality
• Problem-solving mindset
• Ability to work under pressure

Location : Tariq Road
Shift : Morning

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Work Location: In person