Assistant to Executive

About The Role

We are seeking a highly organized and proactive Assistant to Executive to provide comprehensive administrative and personal support to a senior executive. This individual will manage a fast-paced and dynamic schedule, coordinate meetings and travel, handle correspondence, and assist with both professional and personal responsibilities.

The ideal candidate is flexible but structured , thrives under changing priorities, and can juggle multiple tasks with professionalism and discretion.

Key Responsibilities

• Manage daily calendar, appointments, and meeting schedules
• Coordinate travel arrangements for both business and personal trips (flights, hotels, ground transportation, itineraries)
• Handle emails, correspondence, and document organization with discretion and efficiency
• Assist with meeting preparation — agendas, materials, and follow-ups
• Support social media management, including scheduling posts or coordinating content as needed
• Perform occasional personal errands and ad-hoc requests
• Maintain confidentiality and handle sensitive information with the highest level of professionalism
• Anticipate needs and proactively identify opportunities to streamline operations and scheduling
  
  

Requirements

• 3-5 years of experience supporting an executive or senior leader
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office and Google Workspace; familiarity with social media tools preferred
• Comfortable managing last-minute changes and shifting priorities
  
  

High degree of professionalism, discretion, and reliability.

Compensation: Commensurate with experience.

Schedule: Full-time, with occasional flexibility required.

Benefits

Job Type:

• Full-time; the position will be performed in an office setting
• Competitive salary and performance-based incentives
• Health, dental, and vision benefits
• Collaborative, innovative, and supportive team environment
• Opportunity to make a direct impact on brand growth and market presence
  
  

MDLV, LLC dba ONE Sotheby's International Realty is an Equal Opportunity Employer; participates in E-Verify and conducts background checks.