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Attorney Assistant

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Attorney Assistant needed at a Leading Global Law Firm in NYC

Two (2) – five (5) years in legal or professional services; large firm experience a plus

What You'll Do

  • Be the first point of contact for clients as a friendly and responsive professional.
  • Manage attorney calendars and coordinate meetings across global time zones.
  • Review and triage emails and calls to reduce administrative burden on attorneys.
  • Handle client onboarding to include conflict checks, engagement letters, and database updates.
  • Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
  • Coordinate travel, prepare expense reports, and manage vendor payments.
  • Create and edit documents with precision, following firm standards.
  • Support client meetings, video conferences, and events with seamless logistics.
  • Maintain client and matter files, assist with audits and compliance reporting.
  • Collaborate across departments and volunteer for overflow work.
  • Uphold the highest standards of confidentiality and professionalism.

What You Bring

  • Experience: Two (2) – five (5) years in legal or professional services; large firm experience a plus.
  • Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
  • Mindset: Forward-thinking, proactive, and committed to excellence.
  • Education: Bachelor’s degree preferred.
  • Billing Expertise: Experience with electronic billing and budget tracking is a plus.

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