Benefits & Payroll Coordinator

REPORTS TO: Director of Finance and OperationsMINIMUM QUALIFICATIONS: Two (2) years of successful employment in a benefit position preferredStrong skills with databases, spreadsheets, and word processingExperience with Munis HR and Payroll functions is preferredExperience in Aesop/Frontline preferredStrong organization skills, communication skills and analytical abilitiesSolid understanding of School and Municipal accounting and finance regulationsContributes to a positive and welcome environment for colleagues, staff and familiesGENERAL RESPONSIBILITIES: BENEFITS & PAYROLLManage onboarding and separation of all school employeesDevelop and implement employee hire and change of status packetsMeet with new hires to collect all paperwork for payroll and benefits in a timely mannerMaintain employee payroll and benefits records Communicate with employees on all payroll and benefit mattersBENEFITSCalculate the cost of benefits and input all benefit enrollments and adjustmentsMaintain employee records and enrollment forms for all benefit enrollments/changes Coordinate Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School websiteVerify monthly insurance bill rostersUpdate accrual limits within Munis each January, based on IRS limitsCommunicate with benefit representatives as needed for any benefit-related questionsAfter each biweekly payroll, prepare deposits for all health, dental and life premiums for the Town TreasurerProcess monthly bills and provide to Treasurers office for paymentEnroll employees into COBRA insurance, collect and track paymentsAssist employees with benefit transition upon retirement Make adjustments to benefit calculation for retireesMaintain accrual overview sheets (listing each Bargaining group and non-union employees)PAYROLLCollect timesheets and assist with the data entry of time into the generated payrollAssist with proofing of payroll to ensure accuracyBackup to Payroll Manager in running payroll and submitting electronic payroll files to the bank Research and resolve payroll issues that may ariseDownload reports from Frontline/Aesop system for paying substitutes and any employee time off adjustmentsTrack any employee who is on unpaid status and collect benefit premiumsPrepare payment to vendors after each payrollFRONTLINE/AESOPCreate and manage employee accountsProcess annual allotment on or around July 1st Assist employees with issues with Frontline/AESOPOTHERComplete research related projects for employees who want to purchase creditable service timeComplete verification of employment requestsMaintain procedures for following payroll cycleMaintain GIC packets for Teachers/MTRS future retireesOther duties assigned as neededCOMPENSATION: Salary range is $54,000.00 to $58,000.00TERMS OF EMPLOYMENT: 12-month work yearAn equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504.