BID Coordinator

About 1901 Inc.

For over 125 years, 1901 Inc. has been building Wisconsin's future through exceptional mechanical, electrical, and plumbing solutions. While our technical expertise and reputation for excellence open doors, it's our people-first culture that keeps them open. Join a collaborative team where integrity, respect, and growth aren't just values on a wall-they're how we work every single day.

Position Summary

Help us win the work that builds Wisconsin! As a Bid Coordinator, you'll be the engine behind our preconstruction efforts-the organized, proactive professional who ensures our estimating team has everything they need to submit competitive, winning proposals. You'll manage project documents, bid schedules, coordinate with subcontractors and suppliers, compile proposal packages, and keep multiple opportunities moving simultaneously. If you're detail-oriented, thrive under deadline pressure, and want to see the direct impact of your work when we win projects, this is your opportunity.

What You'll Accomplish

Bid ManagementCoordination

• Orchestrate the entire bid process from invitation to submission, ensuring nothing is missed and deadlines are met with accuracy
• Track multiple bid opportunities simultaneously, maintaining organized schedulespriority lists
• Coordinate plan distribution, addenda tracking, and pre-bid meeting logistics
• Follow up strategically with subcontractors and suppliers to secure competitive pricing and scope coverage

Proposal Development

• Compile comprehensive bid packages including scope letters, quotes, qualifications, and required documentation
• Review specifications and drawings to identify scope requirements and documentation needs
• Prepare professional bid forms, letters,submission materials that showcase our capabilities
• Ensure all proposals are accurate, complete, and submitted on time through required channels

Relationship BuildingCommunication

• Build and maintain strong relationships with subcontractors, suppliers, and trade partners
• Serve as primary point of contact for bid-related questions and information requests
• Communicate effectively with estimators, PMs,Leadership throughout the bid cycle
• Participate in pre-bid meetings and coordinate site visits when needed

DatabaseSystem Management

• Maintain accurate records of bid opportunities, results, and subcontractor/supplier databases
• Track win/loss ratios and provide insights on bidding trends and opportunities
• Manage estimating software and project tracking systems with precision
• Support continuous improvement of bid processes and templates

What You Bring

SkillsExperience

• Strong organizational abilities with proven talent for managing multiple deadlines simultaneously
• Excellent follow-through and tenacity-you pursue what's needed until you get results
• Proficiency with Microsoft Office Suite; experience with estimating or construction management software a plus
• Outstanding communication skills that build relationships and drive accountability
• Construction industry experience preferred but not required for the right candidate

Professional Qualities

• Detail-oriented mindset with commitment to accuracy under pressure
• Self-motivated go-getter who thrives in fast-paced, deadline-driven environments
• Team player who understands that winning work is a collaborative effort
• Positive attitude and resilience when facing tight timelines or setbacks
• Flexible and adaptable as priorities and opportunities shift

Benefits Package

Competitive salary, benefits package including health, dental, vision, life and disability, 401(k) with company matchprofit sharing, paid time off, ongoing training and professional development-all while working hard alongside people who have your back, with real opportunities to grow into supporting roles in estimating and project management!

Ready to help us win the work that builds WI? Let's talk about what you can accomplish with 1901!

Please note: Job functions listed here are not all-inclusive, rather they indicate the types of activities normally performed by this position and, therefore, may be modified and revised. Other duties may be required and assigned from time-to-time.

1901 Inc. is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Open to external recruiting resources who agree to 1901 partnership terms, reach out to jobs@1901inc.com for more information