Bid Manager (US market)

SECURITAS GROUP

Securitas is a world-leading safety and security solutions partner that helps make your world a safer place. With nine decades of deep experience means we see what others miss. By leveraging technology in partnership with our clients, combined with an innovative, holistic approach, we’re transforming the security industry. With 341 000 employees in 44 markets, we see a different world and create sustainable value for our clients by protecting what matters most - their people and assets.

We are looking for a skilled and detail-oriented Bid Manager to join our Global Proposal Operations team, responsible for leading high-stakes bid and proposal processes from initiation to submission, mainly from the US. As a Bid Manager, you will work closely with US business development, sales, and subject matter experts to develop compelling, compliant, and strategically aligned proposals that position us competitively in the market.

The ideal candidate will have a strong background in the US market and US bid management, excellent project management skills, and a deep understanding of proposal development processes. This role will be pivotal in ensuring our bids are delivered on time, with high quality, and in alignment with both client requirements and internal strategic goals.

Responsibilities

• End-to-End Bid Management: Oversee the bid process from initial RFP/RFI receipt through to final submission, ensuring timelines, compliance requirements, and proposal quality standards are met.
• Proposal Strategy & Development: Collaborate with US Global Client Sales, and Program Directors to develop proposal strategies that address client needs and emphasize our competitive advantages. Translate strategy into clear, compelling responses.
• AI workstreams: Utilize AI tools for RFP data analysis, content production, and workflow optimization. Draft prompts and ensure quality of AI-generated content. Be part of ensuring AI tools are fed with high-quality and relevant data. Capable of utilizing AI for strategic decision making.
• Cross-functional Coordination: Act as the central point of contact for bid submissions, coordinating with subject matter experts, US Sales Directors, countries, and other stakeholders to gather necessary information and insights for each proposal.
• Timeline & Milestone Management: Create and manage bid timelines, setting clear milestones, deadlines, and review points. Drive accountability across teams and countries to meet submission deadlines and ensure efficient proposal development.
• Content Management & Customization: Write and customize proposal content to align with specific client requirements, ensuring that responses reflect the latest offerings, technical capabilities, and company strengths. Update and refine proposal templates and content libraries as needed.
• Risk Assessment & Compliance: Identify and assess bid risks, ensuring alignment with legal, and compliance standards. Work closely with the legal and compliance teams to address requirements and mitigate risks.
• Proposal Review & Quality Assurance: Lead regular reviews with stakeholders and subject matter experts to ensure proposal accuracy, consistency, and alignment with brand standards. Manage and conduct final approval checks before submission.
• Post-submission Analysis: Gather and analyze feedback from completed bids to identify areas for improvement. Track win/loss outcomes and integrate learnings into future proposals to enhance success rates.

Required Qualifications

Education: Bachelor’s degree in Business, Marketing, Communications, Project Management, or a related field.

Experience:

• 7+ years of experience in bid management, proposal management, or a similar role within a corporate, consulting, or professional services environment.
• Strong understanding of the RFP/RFI process and best practices in proposal development for large, multi-national clients based in the US.
• Experience managing complex, multi-stakeholder proposals, preferably within a global company or in response to high-value bids.
• Good understanding of US market trends and procurement processes.

Technical Skills:

• Proficiency in proposal management software (e.g., AutogenAI, QorusDocs, Loopio, Qvidian) and document management tools (e.g., SharePoint, MS Office Suite).
• Strong project management skills with experience using tools to manage timelines and track deliverables.
• Excellent written and verbal communication skills to craft clear, client-focused proposals. Review and edit proposals for consistency, grammar, and compliance with company standards.

Soft Skills:

• Organized and deadline-driven with the ability to manage multiple proposals simultaneously.
• Strong collaboration and interpersonal skills to effectively work with cross-functional teams and senior stakeholders.
• Strategic mindset with the ability to assess client needs and develop tailored proposal responses.
• Ability to work collaboratively in a fast-paced, deadline-driven environment.
• Must have excellent English written and verbal communication skills.

Preferred Qualifications

• Professional Certification: Certification in Proposal Management (e.g., APMP or Shipley) is a plus.
• Industry Knowledge: Experience working within the technology sector, professional services, or other complex B2B industries.
• Data-driven Insight: Familiarity with data analytics or reporting tools (e.g., Power BI) for tracking bid performance and win/loss rates.

Working conditions

Role is based in Securitas AMEA office in India, Gurugram.

It will be required by this role to be flexible in work hours Monday, Thursday, and Friday when working from home. To ensure collaboration with our Global Client Organization in the US, working hours will start and end a bit later these days. You may expect working mostly between 11:00AM - 7.00/8.00 PM IST time.

Tuesday and Wednesday are mandatory office workdays in Gurugram, where work hours will following general Indian office hours.

What we offer?

• The chance to shape high-value proposals for a global market and play a key role in winning new business for the company.
• A dynamic, collaborative work environment focused on continuous improvement and knowledge sharing.
• Opportunities for professional growth and development.

At Securitas we believe in doing the right thing and doing it well. For our customers and our employees. Our employees come from all walks of life and bring with them a multitude of talents and perspectives. We aim for diverse representation throughout the company, and we are committed to equal pay, safe working conditions, gender balance and an inclusive work environment with a wide range of skills and development opportunities.

If it all sounds good to you, don’t hesitate to apply!