Bilingual Administrative Assistant (Immigration Law Office)

Overview
We are seeking a dedicated and detail-oriented Bilingual Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills in both English and Spanish, along with a strong background in office management and customer service. This role is pivotal in ensuring smooth front desk operations, providing exceptional support to our clients, and maintaining an organized office environment.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression
• Manage multi-line phone systems, directing calls appropriately and handling inquiries with professionalism
• Perform clerical duties including data entry, filing, and proofreading documents
• Maintain office organization through effective calendar management and scheduling appointments
• Provide customer support by addressing client needs and resolving issues promptly
• Utilize QuickBooks for basic bookkeeping tasks as needed
• Assist with administrative tasks such as managing correspondence and maintaining records
• Demonstrate proficiency in Microsoft Office and Google Workspace for document creation and communication
• Uphold high standards of phone etiquette while interacting with clients and colleagues
• Support legal reception duties if applicable, ensuring compliance with relevant protocols

Requirements

• Bilingual proficiency in English and Spanish is required
• Previous experience in a front desk or receptionist role is preferred
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Excellent computer literacy, including familiarity with Microsoft Office Suite and Google Workspace
• Experience with QuickBooks or similar accounting software is a plus
• Demonstrated customer service skills with a focus on client satisfaction
• Ability to perform data entry accurately and maintain meticulous filing systems
• Strong time management skills to prioritize tasks effectively in a fast-paced environment
• Previous experience as a receptionist in legal field is advantageous but not mandatory
• Personal assistant experience will be considered an asset

Join our team as a Bilingual Administrative Assistant where your skills will contribute to creating an efficient office atmosphere while delivering outstanding service to our clients.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person