Billing Clerk

Kastner Westman & Wilkins, LLC is a boutique law firm in Fairlawn, OH; with an additional office coming soon to Cleveland, OH. K|W|W’s practice is limited to the representation of employers in all aspects of labor and employment law.

K|W|W is seeking a Billing Clerk in our Fairlawn, OH office. This position will be a part-time role, with days and hours flexible for the right candidate. However, the approximate total hours per week is expected to be between 20-25 hours.

The selected candidate will be the bridge between the legal work being done by our Attorneys for our corporate clients and the actual revenue. K|W|W often handle complex litigation, insurance, and ongoing advisory work for HR departments, the billing must be precise, compliant with all guidelines, and delivered with a professional touch.

The successful candidate will be highly organized, reliable, and detail-oriented. The position involves regular interaction with K|W|W’s attorneys and staff, clients, and other third parties. The ability to communicate effectively with all constituencies, to exercise sound judgment, and to maintain a high level of confidence and service are required.

This position requires a high level of collaboration and motivation, strong time management skills, and the ability to effectively manage multiple priorities. The qualified candidate will be well organized, flexible, have good interpersonal skills and enjoy the opportunities of supporting the attorneys while working collaboratively within an administrative team environment.

Some of the Required Duties Include:
- Billing Cycle: Generate, distribute, and track monthly "pre-bills" (proformas) for attorney review. Execute all edits, write-offs, and transfers with precision and detail.
- E-Billing: Submit invoices through various third-party vendor and client billing portals. Resolve "rejections" immediately.
- A/R & Collections: Monitor Accounts Receivable aging reports. Subtly and professionally follow up with clients or third-party vendors on overdue invoices.
- Reporting: Provide management with various ad-hoc requested reports.

Some of the Necessary Skills Include:
- Demonstrated ability to communicate clearly and effectively
- Clio software knowledge is a plus
- Technical proficiency at the advanced level in Microsoft Office and Adobe
- Top-notch accuracy, spelling, grammar, and proofreading skills are necessary
- Experience navigating the nuances of LEDES files and electronic billing portals would be beneficial.

Why Join K|W|W?
- We adhere to the same “best practices” that we advise our employer clients to follow
- Competitive compensation
- Excellent 401(k) plan with employer match
- Paid Time Off
- On-site stocked kitchen

Committed to Equal Employment Opportunity, Diversity, Equity, and Inclusion.

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid sick time
• Paid time off

Application Question(s):

• What is your expected $/hr wage requirement?
• What is your ideal number of days worked per week? Any specific days of the week you would prefer or not be available?
• What is your ideal number of hours worked per week?

Work Location: In person